Modify Classes Using the Schedule Class Meetings Page 21b (VC06)
Purpose: Use this document as a reference for using the Schedule Class Meetings Page to modify classes in ctcLink
Audience: Course Schedulers
Modify a class using the Schedule Class Meetings pages
Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
Use the Schedule Class Meetings component when you want to modify or maintain data for an individual class section that has been scheduled. This component contains three pages—the Meetings page, the Enrollment Cntrl page, and the Exam page. These pages are the same as those in the Schedule New Course and Schedule of Classes component.
For example, if you have a course that has 20 scheduled sections for a term and you want to make changes to only two of those 20 sections, you can use the Schedule Class Meetings component to make the necessary changes to each of those two sections individually. Because the system has to run edit checks only on the individual class section rather than all 20 class sections, you benefit from the system's faster performance.
- To modify a class using the Schedule Class Meetings pages, search for the class on the Schedule Class Meetings search page. Fill in Search Criteria for the Academic Institution, Term, Subject and Catalog Number.
- Click the Search button.
- In the Search Results, click on the section you want to edit.
- On the Meetings tab, enter or edit meeting times, facilities, and instructor assignments for one class section at a time.
See the Notes section at the end of this document for the best way to enter Facility/Meeting Pattern and Instructor information for Combined Sections.
To use the Schedule Class Meetings component to schedule facility and meeting pattern information, enter all information for the class, except facility and meeting pattern in the Schedule of Classes or Schedule New Course components. Then go to the Schedule Class Meetings component, enter the subject and catalog number for the class, select the first section, and update the facility/meeting pattern information one section at a time, using the Next in List button on the tool bar to scroll through all the sections for the course.
- Click the Enrollment Cntrl tab to update class size, wait list limits, class status, and consent information. When you need to cancel a class that has multiple sections, it is more efficient to use this component than to cancel the section through the Schedule of Classes component.
- Click the Exam tab.
- Enter Exam and Facility information. This will link exams to the class section.
Note: Facility information on this tab is facility information for the exam. Facility information for the class is on the Meetings tab.
- Click the Save button.
Notes: The best way to schedule Facility/Meeting Pattern and Instructor Information for Combined Sections is to use the Schedule Class Meetings component. Enter all information for the class, except facility and meeting pattern, in the Schedule of Classes or Schedule New Course components. Then go to the Schedule Class Meetings component, enter the subject and catalog number for the class, select the first section, and update the facility/meeting pattern information one section at a time, using the Next in List button on the tool bar to scroll through all the sections for the course.
After you combine classes, you must perform all updates to the meeting pattern and instructor information through the Schedule Class Meetings - Meetings page. When you edit this information for a combined section, it is automatically propagated to all of the other combined sections within the same combined sections ID.
Within the Schedule of Classes and Schedule New Course components, the facility/meeting pattern and instructor information is unavailable for combined sections. Also, if you try to remove the information from the Maintain Schedule of Classes or Schedule New Course pages, it still will not allow you to set up combined sections. You will continue to get an error message saying the Instructor/Meeting Pattern does not match.
When you remove a class from a combined section, the system deletes all meeting patterns and instructor data from the section that is removed, unless the Skip Meeting Pattern Instr Edit check box is selected.