ctcLink Reference CenterCurriculum Management Attendance 21Attendance Roster - Batch Generation 21k

Attendance Roster - Batch Generation 21k

Purpose: Use this document as a reference for generating attendance rosters in batch in ctcLink.

Audience: Student Records Staff

Navigation: Main Menu > Curriculum Management > Attendance Roster > Generate Attendance Roster

  1. Enter an existing Run Control ID or select the Add a New Value tab if this is your first time running the process.
Attendance Roster Generator - Search button
Attendance Roster Generator - Add button
  1. On the Attendance Roster Generator page enter the following required information -
    1. Academic Institution
    2. Term
    3. Attendance Create/Update Flag:
      • Create Attendance - creates a roster for each class meeting (also replaces existing rosters)
      • Update Attendance/Active Only - updates rosters based on current enrollment, adds newly enrolled students and removes all attendance history of students no longer enrolled
      • Update Attendance/All Students - updates rosters based on current enrollment, adds newly enrolled students but does not remove dropped students
    4. Attendance From and Attendance To Dates
Attendance Roster Generator page
  1. Enter desired optional fields -
    1. The remainder of fields on this page are optional and can be used to narrow the classes picked up in the generation process.
    2. The Roster Options link provides additional optional fields.
Roster Generator Options

*Note: Populate from Student Enroll Checkbox is selected by default. If this check box is cleared, the system still creates attendance rosters for every class meeting but students and enrollment data will need to be manually entered into the rosters.

  1. Click the Run button.
Attendance Roster Generator - Run button
  1. Ensure the process is selected then click the OK button.
Process Scheduler Request page
  1. Click the Process Monitor link to review the run control status.
Attendance Roster Generator Process Monitor link
  1. Refresh the process list until the Run Status is Success and Distribution Status is Posted.
Process List tab
  1. Refer to the Attendance Roster - Individual Class QRG for entering individual class attendance data.

2 Comments

sgatt

This process does not generate attendance for some classes when done in batch,any idea why it does that?

Corinne Taylor

Thank you for your question! I have forwarded this to our ERP Support staff. One thing for you to check is whether or not the attendance was set up at the course catalog level for that particular class - ? If you still have issues, please let us know, at that time we will know if this issue should be escalated to a service ticket.

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