Posting Individual Student Grade 21n

Purpose: Use this document as a reference for posting  an individual student grade in ctcLink.

Audience: Student Records Staff

Posting an Individual Student Grade

Navigation: Main Menu > Records and Enrollment > Enroll Students > Quick Enroll a Student

  1. ID: Enter or Look Up.
  2. Academic Career: Enter or Look Up.
  3. Academic Institution: Enter or Look Up.
  4. Term: Enter or Look Up.
  5. Click Add.
  1. Class Enrollment Tab

a.  Select Add Grd from the Action drop-down menu.

b.  Class Nbr: Enter or Look Up (The look up will only return classes the student is enrolled in).

c.  Click the Add a New Row (+) button to add additional rows to drop additional classes.

  1. Units and Grade tab.

a.  Grade Base: Verify the correct grading basis

b.  Grade Enter: Enter the student grade

  1. Other Class Info tab

a.  No entry required.

  1. General Overrides tab

a.  If necessary, select the appropriate checkboxes to override various settings based on college business processes. See the table below for override descriptions.

10.Class Override tab.

a.If necessary, select the appropriate checkboxes to override various settings based on the college business processes. See the table below for override descriptions.

11.Click the Submit button.

12.Verify the status for each class is Success.

 

 

13.If there are errors. Click the Errors link to view the message.

14.Once errors are fixed, click the Submit button until each class has a Success status.

 

Enrollment Overrides

This information explains the enrollment override options.

Override

Explanation

Appointment

Select to allow override of appointment date, time and unit maximums set on enrollment appointments.

Unit Load

Select to allow override of any unit limits, minimum or maximum.

Time Conflict

Select to allow student to enroll in courses scheduled for the same dates/times.

Action Date

Select to make the Action Date field available so you can enter a different processing date.

Designation

Select to allow adding a requirement designation for a class that does not have one. Also, select to allow omitting a requirement designation that is required.

Career

Select to allow a student to enroll in a class outside of their program's academic career (e.g. Continuing Education student enrolling in an academic course without a academic program stack)

Service Indicator

Select to allow override of any holds (unusual action codes) that the student has so that enrollment is allowed.

Requisites

Select to allow override of requisite checking, allows student to enroll in a course when they do not meet the requirement.

Closed Class

Select to allow enrollment in classes that are closed due to capacity size (e.g. full class section). Also select to allow placing a student on the waiting list if waiting list capacity is full.

Class Links

Select to allow an add or drop without all the required related component sections in a class association group. Select also to allow enrollment into a non-enrollment type section and to allow multiple enrollments in a course.

Class Units

Select to adjust the units for a variable unit course.

Grading Basis

Select to allow override of the grading basis established for the class. (e.g. Changing a student from Graded to P/NP).

Permission Nbr. 

Select to enter a student's permission number to enroll in a class.

Dynamic Dates

The system populates this field by default with a value of 'N'. A DMS script sets the value to 'Y' for those access IDs that allow access to all existing overrides. Review your security setup and set this value accordingly. Not typically used.

Wait List Okay

Select to allow the addition of a student to the waiting list of a class section when the class section, combined section, or reserve capacity is full.



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