Creating Enrollment Requirement Groups 21a

Purpose: Use this document as a reference creating enrollment requirement groups in ctcLink.

Audience: Registration staff

Creating Enrollment Requirements Groups

Enrollment Requirement Groups are connected at the course or class level for prerequisites,  co-requisites, anti-requisites, etc.  

Enrollment Requirement Groups Add a New Value
  1. On the Enrollment Requirement Groups search page, click on the Add a New Value tab (or use the Find an Existing Value tab to search and verify if there is already an enrollment requirement set up for the specific course).
  2. Allow the Requirement Group number to default.
  3. Click the Add button.
  4. On the Course Requisite tab, enter information into the following fields:
    1. Effective Date: Recommended to use 1/1/1901 for Enrollment Requirements.
    2. Status: Mark as Active
    3. Description fields: The Description and Long Description will display to students on catalog search and class search.  Give specific details for students on these descriptions.
    4. Academic Institution: Input college code.
    5. All other fields are optional.
  1. On the Requisite Parameters tab to specify overall GPA and unit requirements for all of the requisite detail lines in the group (all fields on this page are optional). The GPA, course and unit minimums that are entered apply to the overall course restrictions for the classes that are specified in the subsequent requirement pages. If needed, enter the Course Credit Parameters.
  1. On the Requisite Detail tab is where to select the courses, enrollment requirements or conditions that will be used as a pre-requisite or co-requisite for the course/class. ctcLink generates the line number as rows that are added to the Group Line Type box. The number determines the order in which ctcLink evaluates the detail lines. The number can be modified to change the evaluation order, but no two lines can have the same number.
    1. Click the Group Line Type list and select the appropriate value (e.g. Condition, Course, Requirement or Wildcard Course).
      1. Condition: Types of conditions include:
        • Test Scores (must be configured on the Define Tests for Requisites page)
        • Academic Programs
        • Academic Plans
        • Student Groups (must be configured on the Define Requisite Student Groups page)
        • Dynamic Conditions (must be configured on the Define Requisite Conditions page)
      2. Course: To specify a specific Catalog ID or a specific class from a specified term
      3. Requirement: To specify a specific Requirement (must be configured on the Enrollment Requirements page)
      4. Wild Card Course: Allows the user to select a range of courses based on subject and catalog number range.
    2. Based on the Group Line Type selected, additional fields will open.  
Requisite Detail Tab
  1. In the above example we are using a Condition.  Click the Condition Code list and select the appropriate value (e.g. Test Scores).
    1. Based on the Condition Code selected, fields will open, In the example of Test Scores this selection will allow you to select the Test ID (e.g. COMPASS) and the required Test Component (e.g. College Algebra) and score to meet the requirement.
    2. Click the [+] or [-] to add or remove additional line items. Based on type of group line item selected, additional requirement details can be inputted on the Requisite detail parameters tab.
  2. On the Requisite Detail Parameters tab:
    1. This tab will give additional fields that are available based on the group line type  selected in the step above.  For example: If the line item is a course, a specific number or courses units or GPA for that specified course can be added.
Detail Parameters Page
  1. Click the Save button.

When the requisite is saved, the system assigns the Requirement Group number. An enrollment requirement group should be assigned to a course in the course catalog.

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