ctcLink Reference CenterCampus SolutionsCurriculum Management Enrollment Requirements 21Defining Enrollment Requirement Conditions Using a Group or Plan Within a List of Possible Groups or Plans (Requisite Entity Groups) 21h

Defining Enrollment Requirement Conditions Using a Group or Plan Within a List of Possible Groups or Plans (Requisite Entity Groups) 21h

Purpose: Use this document as a reference for using entity groups as enrollment requirements in ctcLink.

Audience: Student Records and Class Scheduling staff

Entity Groups are used as a condition on an Enrollment Requirement groups when selecting a Student Group or Plan code within a list of possible groups or plans.  This is recommended rather than using an "OR" statement on the Enrollment.

Add a New Value Tab
  1. Click the Add a New Value tab.
  2. Allow the Academic Entity Group number to default, DO NOT CHANGE.
  3. Click the Add button.
Define Entity Groups Page
  1. Enter the appropriate information into the following fields:
    • Effective Date: Input the earliest date that this group can be used.
    • Description: Input entity group name.
    • Long Description: Input details to describe the entity group.
    • Academic Institution: Select from drop down menu.
Define Entity Groups Page
  1. Select the Entity Group Type.
    • Entity Groups can be used for Student Groups, Programs or Plans.
    • Based on the type selected item details will display accordingly below.

Student Groups must be set up for use in Requirements prior to being used in an entity group.  See QRG titled Defining Student Groups for Requisite for detailed instructions.

Define Requisite Entity Groups Page
  1. Input line Item codes.
  2. Click [+] to add additional items to list of possible codes.
  3. Click the Save button.

Adding Entity Groups to Enrollment Requirement Groups

For complete instructions on creating enrollment requirement groups see the QRG titled Creating Enrollment Requirement Groups.

Requsite Detail Tab
  1. Enter the appropriate information on the Requisite Detail tab.
    • Group Line Type: Condition
    • Descriptions: Input Descriptions
    • Condition Code: Select Program, Plan or Student Group as defined in entity group above
    • Condition Operator: Select IN
    • Condition Data: Select the entity group number created above
  2. Click the Save button.

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