Dynamic Class Date Rule 21b (VC15)

Purpose: Use this document as a reference for creating a Dynamic Class Date Rule in ctcLink.

Audience: Curriculum Staff

Dynamic Class Date Rules are used to generate important enrollment-related dates for classes scheduled in the Dynamic and Open Entry/Exit sessions. Note - Dynamic Class Rules do not affect refunding. Refunding rules are configured in Student Financials.

Navigation:  Main Menu > Curriculum Management > Dynamic Dates > Dynamic Class Dates Table

  1. Select the Add a New Value tab.
Dynamic Class Dates Table
  1. Name the rule.
    1. Academic Institution: Enter your college code.
    2. Dynamic Class Date Rule: Enter the desired name for this rule. (10 char. max)
    3. Click the Add button.
Dynamic Class Dates Table - Add a New Value
  1. Describe the rule.
    1. Effective Date: Use 01/01/1901
    2. Status: Leave as the defaulted Active.
    3. Description: Input a desired description. (30 char. max)
    4. Short Description: Input a desired short description (10 char. max)
    5. Use for OEE: Check this box only if the rule will be applied to Open Entry/Exit classes.
Dynamic Class Dates page
  1. Establish rules.
    • NOTE: These values apply to enrollment transactions performed by students and staff.
Date/Deadline
Explanation
First Date to Enroll
The first day on which a student can enroll in a dynamic dated class.
*Not entered when Use for OEE is checked.
Last Date to Enroll
The last day on which a student can enroll in a dynamic dated class.
*Not entered when Use for OEE is checked.
Last Wait List Date
The last day on which a student can be placed on an open waitlist for a dynamic dated class. This value cannot be set to 9999.
*Not entered when Use for OEE is checked.
Last Date to Drop
The last day on which a student can be dropped from a dynamic dated class, regardless of penalty grade.
Drop Action Dates
The enrollment engine uses these dates when a student drops dynamic dated classes from their schedule via Student Center or when a staff member performs a drop.
Delete Factor: Use 9999
Retain Factor: The last day on which a student can be dropped without the class appearing on their transcript or receiving a penalty grade.
Penalty Factor: The last day on which a student can be dropped from a class with a “W” penalty grade.
Penalty2 Factor: Use 9999
Cancel & Withdrawal Dates
The Enrollment Cancellation (drop for non-payment) and Session Withdrawal processes use these dates.
Cancel Factor: Drop for non-payment deadline.
WD w/o Penalty: This value should be the same as the Drop Action Retain Factor.
WD w/Penalty: This value should be the same as the Drop Action Penalty Factor.
Class End Date
Only used when Use for OEE is checked.
Fully Graded Date
The day on which a student is considered fully graded for dynamic dated classes. This date is used for Financial Aid purposes.
Lapse Start Date
Related to the grade lapse (incomplete grade) process.
Sixty Percent Point in Time
This value is informational only but is required. Use the following:
Rule: B – Point Between Class Start-End
Rounding Scheme: M – Basis Day
Factor: 0.600
Census Date
Must follow SBCTC census date policy:
DYN – 20% of instructional days
OEE – Last instructional day of class or last day of the term, whichever occurs first

Rules: establishes the basis on which your rule begins to calculate dates

  • NOTE: The Rules available are dependent on the type of date/deadline.
Rule
Description
Explanation
B
Point Between Class Start-End
Use this rule when the calculation is based on a percentage of calendar days between the start and end of a class.
E
Days before/after Class End
Use this rule when the calculation is based on number of calendar days before or after a class has ended.
H
Percentage of Class Hours
Use this rule when the calculation is based on a percentage of class meeting hours rather than days.
M
Percentage of Class Meetings
Use this rule when the calculation is based on a percentage of class meetings rather than calendar days.
N
Number of Class Meetings
Use this rule when the calculation is based on number of class meetings before or after a class has begun.
S
Days before/after Class Start
Use this rule when the calculation is based on number of calendar days before or after a class has begun.

Rounding Schemes: allow you to round the date/deadline up or down

  • NOTE: The Rounding Schemes available are dependent on the Rule selected.
  • NOTE: The PeopleSoft week runs Monday - Sunday
Rounding Scheme
Description
Explanation
BW
Beginning of Week
Monday
EN
End of Next Week
Following Sunday
EW
End of Week
Sunday
FW
First Meeting of Week
First class meeting day of week
LW
Last Meeting of Week
Last class meeting day of week
M
Basis Day


ND
Next Day
Next calendar day
NM
Next Meeting Day
Next class meeting day
NW
Beginning of Next Week
Following Monday
PD
Previous Day
Previous calendar day
PM
Previous Meeting Day
Previous instructional day

Factors:

Value
Explanation
9999
Excludes the rule from being calculated. Date/deadline defaults to applicable Term/Session or Academic Calendar values.
Decimal
Percentage
Whole Number
Number of days

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