ctcLink Reference CenterRemediation HCMHR Core Listen & Learn (3/14 & 3/16/17)

HR Core Listen & Learn (3/14 & 3/16/17)

Purpose: Remediation WebEx Listen & Learn session for HR Core

Audience: All College Staff

HR Core Meeting Information

Gap Analysis (Listen & Learn)

Topic: HR Core

Meeting Date/Time: March 14, 2017 1:30 - 2:30pm, March 16, 2017 1:30 - 2:30pm

Meeting Facilitator: Brian Lanier, Jameeka Hill & Josie Lomax

Meeting Information: HR Core WebEx Recordings

Tuesday, March 14, 2017

Thursday, March 17, 2017

Meeting Objectives

The goal of this meeting is to gain a mutual understanding of the identified remediation gap and to document any requirements necessary for the remediation of that gap.

Key HCM Modules Involved

  • HR Core

Meeting Notes and Decisions

  1. Job End Date/Payroll Status
    No ticket
    Resolved - No discussion.  Colleges agreed with resolved status.
  2. Document Employees with Disabilities
    Ticket #20487
    HR45 (Tacoma)
    Cannot see tracking of Disability/Accommodations in PS, disability is attached to accommodations, wants "stand alone" disability section, concerned about security access, needs to be seen by HCM Admin but NOT supervisor, need for reporting, needs training.  PPMS disabilities were migrated, will send Legacy report to Jameeka.  
    A solution design document will be drafted to address.
  3. Store US and foreign citizenship credentials
    Ticket #20744
    HR43 (Tacoma)
    Concerned with expiring Visas/"green cards", can't perform multiple actions per country, using Visa tab 1 primarily, would like to discuss with Spokane offline.  Spokane states they use second tab for Visa for effective dating, not changing to US citizen, seems to have a different business process.  No reports currently (would like a report-Jameeka will provide a query, may need more parameters).  
    A solution design document will be drafted to address.
  4. Degree Information for Employees
    Ticket #N/A
    HR?? (Tacoma)
    Tacoma needs to track employee degree info in detail, can only add institutions within the state, would like list expanded.  Tacoma uses NCH (National Clearing House) for verification in addition to submitting materials, has been entering information into PeopleSoft for faculty and exempt employees. Concerned with verification, can add a degree through Modify a Person, can't record service dates easily, would like a query, would like best practices for entry on this screen.  Jameeka shared that the Person Profile information contains a good location for storing these details, can add more institutions to the college table, recommends School Description for school names, will look into developing a query, will come back to this for best practice discussion.
    A solution design document will be drafted to address.

  5. Self-Service Change Notification
    Ticket #20658
    HR?? (Tacoma and Spokane)
    RESOLVED
    Colleges wanted HR to be notified when foreign citizenship credentials expire or otherwise change.  Jameeka stated that there is no automatic notification but there are audits delivered and queries can be developed.
  6. Self-Service Overriding Ethnicity
    Ticket #16521
    HR?? (Tacoma)
    RESOLVED
    Tacoma tracks ethnicity for many reports, employees will use Self Service to change ethnicity and this action has impacted reporting, would like to turn this "Off" in Self Service. It was pointed out that it is a global setting, another concerns is that there is a variety of options for ethnicity and may skew reporting.  Both Tacoma and Spokane are worried the "decision makers will not be them and will not understand the impact to Self Service.  Jameeka spoke of the need to audit Self Service in general to decide what options need approval or need removal.

*See below

Topics and Associated Remediation Tickets

Ticket # Requirement ID Requirement Description Assoc. Topic
20487 HR45 (T) Document employees with disabilities Training is required
20744 HR43 (T) Store US and foreign citizenship credentials Need to be able to keep history of foreign and US citizenship
20447 HR44 (T/S) Store images of photos, driver's licenses, and other employee documents
20658 HR74 (T/S) Notify HR when foreign citizenship credentials expire or otherwise change
16521 (T) Self Service change notification, Overriding Ethnicity  Resolved
N/A  (T) Job End Date
N/A (T) Degree Information for Employees

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