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Academic Advisement Reports (Degree Audit) Listen & Learn

Purpose: Remediation WebEx Listen & Learn session for Academic Advisement Reports (Degree Audit)

Audience: All College Staff

Academic Advisement Report (Degree Audit) Meeting Information

Gap Analysis (Listen & Learn)

Meeting Topic: Academic Advisement Reports (Degree Audit)

Meeting Date/Time: March 28, 2017 1:30 - 3:00pm

Meeting Facilitator: Amy MacNeill, Melissa Sitzenstock

Meeting Information: Academic Advisement Reports (Degree Audit) WebEx Recordings

Meeting Attendees:

  • WA171:  Heidi Campbell
  • WA172: Tamara Wittstruck
  • WA220: Colleen Spezia & Mary Knutsen

Meeting Objectives

Gap Analysis / Requirements Gathering  The goal of this meeting is to gain a mutual understanding of the identified remediation gap and to document any requirements necessary for the remediation of that gap.  

Key CS Modules Involved

  • Academic Advisement

Meeting Notes and Decisions

  • WA171: Want to start from ground up to understand how AARs are built; courses taken not populating requirement; manual effort to add new courses to requirement lists; interested in a business process flow on maintaining AARs; best method for setting up prof tech audits;
  • WA172: Also interested in business process flow; currently working with Jill on DTA; want use requirements for graduation processing to batch update status; would like to see information on substitutions and waivers; SR174, RA49, especially SR19
  • WA220: Understanding the AAR and how it works from ground up; original builders are no longer employed; classes not showing in order/leaving requirements empty; audit is putting too many of the same discipline in a distribution area; how to organize course lists and make them accessible; transfer credits being used before classes taken at TCC; also interested in business process flow and PRQ audits.

Desired training session


  • WA171-  3
  • WA172 - 3
  • WA220 - 3


  • WA171 - would prefer split into 4 days (4 hours max per day)
  • WA172 - 2 days
  • WA220 - 2 days

Meeting Action Items and Follow Up

  • Need training that spans from basics to advance with hands on development, problem solving, business process, and cross department use.
    • Incorporate in remediation training plan

Related Concerns or Issues not in Critical Issues Lists or Remediation Tickets

  • None

Topics and Associated Remediation Tickets

Academic Advisement Report (AAR) Degree Audit

Ticket # Requirement ID Requirement Description Note/Priority
21171 SR36-Degree Audit Perform audits incorporating transfer credits and rules; current enrollment, and future enrollment. Training/High
20834 SR149-Self-Service Perform online degree audits. Training/Urgent
21000 SR174-Inquiry & Reporting Required course flag Training/High
20932 SR16-Advising Manage and track academic advising requirements based on units. Training/High
20920 SR41-Degree Audit Support waiver of course or provide advance standing Training/High
21292 SR40-Degree Audit Define the order of course requirement fulfillment based on System policies and configurable business rules (e.g., major/core requirements, then electives). Training/High
21029 SR42-Degree Audit Assess waivers and overrides during audit runs. Training/High
21141 SR19-Advising Support academic planning based on user-defined criteria (e.g., tie to financial aid requirement for "ability to benefit"). Training/High
20824 RA49-Application Processing Allow multiple ways for recording that applicant has satisfied various course-related requirements Training/High
20836 CR77-Registration Support pre-registration program-related course requirement evaluation. Training/High
20971 CR27-Course Catalog Identify course eligibility for financial aid. Training/High
21094 CR26-Course Catalog Identify course mapping to requirements based on user-defined criteria (e.g., programs, core/general education, elective, diversity, activity, related instruction). Training/High
20821 SR10-Academic Programs Create programs in “test type” mode and copy to “live” mode. Training/High


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