ctcLink Reference CenterResourcesRemediation HCMTime & Labor, Time & Effort, Shift Differential Rules (5/18/17)

Time & Labor, Time & Effort, Shift Differential Rules (5/18/17)


Meeting Date:

Meeting Facilitator(s):

WebEx Recording Link:  Due to the personal information available within this Listen & Learn remediation session, the recording is being hosted in the Community of Practice Canvas course. This is in keeping with our FERPA commitment. All SSN/Bank Data are redacted. Please contact Jo Munroe for viewing access.

Key HCM Module Involved

Remediation Ticket Information

  • Shift Differential:  20377, 20698, 20403, 20706, 20321
  • Weighted Overtime Average (over multiple jobs):  20781
  • Call Back Pay:  20375
  • Averaging Overtime: 20383
  • Define Comp Time and Overtime Accrual Period:  20526
  • Define Common Allowances:  20615
  • Punch Time Shift Differential:  20377


Meeting Notes

Shift Differential  20377; 20698; 20403; 20706; 20321

Brian: Shift Differential is currently only being paid on 86hrs per pay period (should be .65 per hour; cap of $56.55 or $113 per month)

  • How do we reduce the required differential for pay periods that include more than 86hrs when LWOP is involved?


Gwendy:  this formula is calculated correctly. Tested by myself, and Pam O’Connor

Debbie:  a full pay period is $56.55

Gwendy:  we keep it this way unless there is LWOP, in which the system will adjust it. The only time we’ve calc’d by hours is with Security Guards working a temporary evening shift for a short period of time which ends within the middle of the pay period. We use SDH Earn Code and it works fine unless the system puts them over the monthly threshold.


Janet:  11287 if hired mid period; the shift differential gives them the full cap rather than pro-rating the allocation.

Brian: Should we be considering the hourly rate $.65 or the total of $56.55?

Spokane and Tacoma would like to have a discussion with upper management to confirm that the process is currently being run correctly (by each college since they are both operating the same).

Weighted Overtime Average (over multiple jobs) - 20781


Agnieszka:  we haven’t had much of an issue with this so we don’t have much input to provide from Tacoma


Martha:  we don’t have many staff that work multiple jobs

Melody:  we don’t have the budget to pay them for overtime for multiple jobs.

Brian:  There is an overtime form that employees can use to request overtime and get it pre-authorized.

Eve:  These are mainly issues related to management at the college level rather than a system issue.

Melody:  the employees who submit that form; the system  needs to be able to feed that time into T&L

Gwendy:  Can the time be transferred to Comp Time instead of Overtime?

Brian:  this means OVT would no longer be available as a TRC for employees to choose. If they choose CTE it will be considered comp time. If not they will get paid overtime automatically.

Thursday, May 25th, deadline for TCC and CCS to provide Project Team with scenarios for OVT to be considered in the Solution Design demonstration.

Martha:  is this looking at all paid time or time worked?

Brian:  we need you (colleges) to clarify the definition.

Brian:  need a decision on the Warning Message (who; what)

Melody:  we need supervisors to be informed/notified that their employees are over 40hrs.

Tacoma would like to table the decision for the warning message.

Call Back Pay - 20375

Brian:  need clarification regarding call back pay as it relates to overtime

Melody: there is an automatic number of hours (3) of straight time allotted to the employee for call back. In addition they would get their initial pay for a regular day.

Melody: - Flat 3hrs (no more, no less) report the actual hours worked on timesheet


Approving Overtime - 20383


Melody:  Supervisors should be the only approving body of overtime


Mark:  operates the same as Spokane

Define Comp. Time and Overtime accrual period  20526

Brian: Are you looking for a Query

Melody: we need hours and pay; and hours reported (earned)

Brian:  do you need a begin and end date

Define Common Allowances  20615


Melody: we do not have meal allowances unless they’re in a paid status ; not given allowance to purchase meal but they do get reimbursement

Tacoma: operates the same

Punch Time Shift Differential  20377;


Debbie:  punch time employees are not eligible for shift differential.

Brian: sounds like we can leave it as is and come back to it if need be.

Other Resources/Notes


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