ctcLink Reference CenterRemediation FinanceCommitment Control (KK) Listen & Learn (5/23/17)

Commitment Control (KK) Listen & Learn (5/23/17)

Meeting Information

Meeting Topic:  Commitment Control

Meeting Date:  May 23, 2017

Meeting Facilitator(s):  David Bowman

Meeting Information:  WebEx Recording Link Pending

Key Modules

  • Commitment Control

Meeting Notes

  • Commitment Control and Budgeting
    • From College Critical Issues
      • Operational Budget building system (Tara to put on “parking lot” listing)
        • What is the short-term solution  
        • Need to track temporary and earmark funding
        • Need to perform Position budgeting
        • Need to identify temporary versus permanent funding
      • Fully functioning Commitment Control system
        • Budget Checking
          • Travel (TA) expense is encumbered and paid, but not liquidated
          • Purchase Requisition (PR) not liquidated when Purchase Order (PO) is encumbered
          • Grant/Contract/Project budgets set at control level
    • From College Remediation Tickets
      • Generate Budget to Actual Reports
        • Spokane can generate Bud/Act reports, pulls data from different sources
        • Spokane would like end-user to be able to download budget/actual data themselves
        • KK actuals does not match GL actuals
        • Associated Revenue & Expense training
        • Report to show beginning fund balance, revenues and expenses with ending fund balance
        • Tacoma inquiries are working on them
      • Enter  and Track Budget Transfers
        • Tacoma no issue
        • Spokane no issue
      • Enter and Track Budget Adjustments
        • Need to track temporary and earmark funding
        • Need way to separate Temporary versus Permanent Funding

Topics and Associated Remediation Tickets - Commitment Control

Ticket # Requirement ID Requirement Description Assoc. Topic
19228 BD23 - General Support budget changes required based as a result of reorganization (within any level of the organizational structure), to the accounting organization structure, based on user defined effective date(s). Budget Transfer
19227 BD39 - Budget Development-General Display revenues/receipts, transfers, expenditures, and carryovers, at user-defined detail level. Budget Reporting
19074 BD75 - Budget Development Financial Plans Distribute and monitor monthly budgets, based on user-defined criteria, including but not limited to actual amounts, equal amounts, historical patterns, quarterly amounts, and ad hoc amounts.  Budget Reporting
19209 BD82 - Budget Development-Financial Plans Capture detailed budgeted revenues/receipts adjustments, by fund, by appropriation, by source of receipt, and by other user-defined parameters. Budget Adjustments
19122 BD82 - Budget Development-Financial Plans Consolidate organizational unit budgets (e.g., expenditures, transfers, and revenue/receipts), actual and budgeted, at any level of the organizational structure, across organizational structures (e.g., multiple), including but not limited to: Project. Budget Reporting
19096 BD86 - Budget Development-Financial Plans Consolidate organizational unit budgets (e.g., expenditures, transfers, and revenues/receipts), actual and budgeted, at any level of the organizational structure, across organizational structures (e.g., multiple colleges), including but not limited to:  Grant. Budget Reporting
19179 BD-Budget Development-Financial Plans Consolidate organizational unit budgets (e.g., expenditures, transfers, and revenues/receipts), actual and budgeted, at any level of the organizational structure, across organizational structures (e.g., multiple colleges), including but not limited to:  Fund. Budget Reporting
19104 BD88-Budget Development-Financial Plans Consolidate organizational unit budgets (e.g, expenditures, transfers, and revenues/receipts), actual and budgeted, at any level of the organizational structure, across organizational structures (e.g., multiple colleges), including but not limited to:  Appropriation. Budget Reporting
19038 BD89-Budget Development-Financial Plans Consolidate organizational unit budgets (e.g., expenditures, transfers, and revenues/receipts), actual and budgeted, any any level of the organizational structure, across organizational structures (e.g., multiple colleges), including but not limited to:  Object of Expenditure.  Budget Reporting
19168 BD112-Personnel Budget Accumulate summary salary and wages information, based on user-defined format. Budget Reporting
19090 BD114-Personnel Budget Report on budgeted versus actual personnel expenditures, including but not limited to overtime expenditures, based on user-defined parameters.  Budget Reporting
19195 BD117-Personnel Budget Budget and track casual payroll, based on user-defined criteria (e.g., actuals for the previous fiscal year).  Budget Reporting
19102 BD122-Appropriations Track appropriations based on user-defined criteria, including but not limited to: Year of Appropriation.  Budget Reporting
19047 BD124-Appropriations Track appropriations based on user-defined criteria, including but not limited to: By Other User-Defined Time Period (e.g., Fiscal Year, Adjustment Year, Transaction Year, Reporting Year) Budget Reporting
19059 BD125-Appropriations Track appropriations based on user-defined criteria, including but not limited to: Appropriation Index Budget Reporting
19220 BD126-Appropriations Track appropriations based on user-defined criteria, including but not limited to: Object of Expenditure.  Budget Reporting
19142 BD127-Appropriations Track appropriations based on user-defined criteria, including but not limited to:  Program. Budget Reporting
19255 BD130-Appropriations Track appropriations based on user-defined criteria, including but not limited to: Source of Revenue.  Budget Reporting
19123 BD131-Appropriations  Perform and track various types of adjustments to authorized appropriations, across multiple years, including but not limited to the following:  Budget Adjustments
19169 BD134 Appropriations Perform and track various types of adjustments to authorized appropriations, across multiple years, including but not limited to the following:  One-Time Vs. Limited Term Vs. On going.  Budget Adjustments
19094 BD135-Appropriations  Perform and track various types of adjustments to authorized appropriations, across multiple years, including but not limit to the following:  Supplemental Budget Adjustments
19075 BD136-Appropriations Perform and track various types of adjustments to authorized appropriations, across multiple years, including but not limited to the following:  Emergency Budget Adjustments
19088 BD137-Appropriations Perform and track various types of adjustment to authorized appropriations, across multiple years, including but not limited to the following:  Mid-year Adjustments. Budget Adjustments
19103 BD138-Appropriations Perform and track various types of adjustments to authorized appropriations, across multiple years, including but no limited to the following:  Transfers Budget Transfer
19070 BD139-Appropriations Process adjustments retroactively, based on user-defined criteria.  Budget Adjustments
19242 BD150-Allocations Produce a report of Program Managers based on user-defined criteria (e.g., current year). Budget Reporting
19036 BD188-Budget Administration Track fund totals, appropriation totals, positions, expenditures, and revenues/receipts. Budget Reporting
19128 BD189-Budget Document Produce user-defined budget documents (e.g., budget highlights at any level of the organization structure, fund condition at any level of the organization structure).  Budget Reporting
19183 BD208-Inquiry & Reporting Generate statements/reports/documents of budgeted expenditures, bonds, transfers, and revenue/receipts in comparison with prior years budgeted and actual expenditures, bonds, transfers, and revenues/receipts, based on user-defined parameters (e.g., as a given date, any level of the organization structure, object structure, by fund, by appropriation).  Budget Reporting
19060 BD209-Inquiry & Reporting Generate statements/reports/documents of actual expenditures, bonds, transfers, and /or revenues/receipts by any level within the organizational structure, by appropriation structure, by program structure, by user-defined time period (e.g., current or prior fiscal year history; calendar year; multiple years; state and federal FY). Budget Reporting
19182 BD210-Inquiry & Reporting Generate statements/reports/documents comparing budgeted versus actual expenditures, bonds, transfers, or revenues/receipts by any level within the organizational structure, by appropriation structure, by program structure, by user-defined time period (e.g., current or prior fiscal year history; calendar year; multiple years; accounting FY, budget FY).  Budget Reporting
19121 BD214-Inquiry & Reporting Generate budget reports at any level within the organization (e.g., district, college, department), by program structure, by project structure, by fund, by appropriation, by object code, by other user-defined criteria (e.g., any named version of the budget), including but not limited to the following information: Actual revenues/receipts, encumbrances, expenditures and transfers, for user-defined period (e.g., current YTD, inception-to-date).  Budget Reporting
19170 BD215-Inquiry & Reporting Generate budget reports at any level within the organization (e.g., district, college, department), by program structure, by project structure, by fund, by appropriation, by object code, by other user-defined criteria (e.g., any named version of the budget), including but not limited to the following information:  Prior years actual revenues/receipts, encumbrances, expenditures, transfers, and percentage, for user-defined period.  Budget Reporting
19246 BD216-Inquiry & Reporting Generate budget reports at any level within the organization (e.g., district, college, department), by program structure, by project structure, by fund,k by appropriation, by object code, by other user-defined criteria (e.g., any named version of the budget), including but not limited to the following information:  Funding Transfers (including history), for user-defined period.  Budget Reporting
19196 BD218-Inquiry & Reporting Generate budget reports at any level within the organization (e.g., district, college, department), by program structure, by project structure, by fund, by appropriation, by object code, by other user-defined criteria (e.g., any named version of the budget), including but not limited to the following Information: Fund Balance (e.g., changes over user-defined time period; loans outstanding. Budget Reporting
19184 BD219-Inquiry & Reporting Generate budget reports at any level within the organization (e.g., district, college, department), by program structure, by project structure, by fund, by appropriation, by object code, by other user-defined criteria (e.g., any named version of the budget), including but not limited to the following information:  Accruals (e.g., changes over user-defined period). Budget Reporting
19035 BD227-Inquiry & Reporting Generate allocation/allotment reports, for user-defined time period (e.g., quarterly), based on user defined criteria, including but not limited to the following:  District.  Budget Reporting

0 Comments

Add your comment

E-Mail me when someone replies to this comment