Terms of Use Agreement for the cDR

Last updated: 05-01-2018.  

The Terms of Use Agreement below is made available to users when they first access the cDR.  It is every user's responsibility to read and understand.  This document may be updated periodically at which time users will be required to accept the updated Terms when they re-enter the cDR.  

By accessing and using the ctcLink Document Repository (the "site" or cDR), you accept and agree to the terms and provisions of this agreement. If you do not agree to abide by these terms you do not have permission to use this site and your access may be revoked. 


If you have any questions about the Terms of Use, please contact the cDR Manager.


The ctcLink Document Repository (cDR) serves to facilitate implementation of the ctcLink project and the continuing use and function of ctcLink as an ERP.


Under no circumstances shall a user create or store personal or non-ctcLink related content in the CDR. 

Sharing content in the cDR is strictly limited to employees of the Washington state community and technical college system. If anyone outside of this employee group requests access to information in the cDR they should be directed to the cDR Manager.

No personally Identifying Information (PII) should be recorded on any documents in this repository. Personally identifiable information includes the student’s name, Social Security number and date of birth. EMPLID alone without Student Name or any other PII information is acceptable.

Users understand that original and official records should be stored on agency or state computer "systems of record." The Box online storage solution for the cDR, acts as a "system of engagement" rather than a "system of record."

Users agree not to include, as content, links to documents on Google Drive, this includes Google Docs, Google Sheets, Google Slide and other services that Google may make available in the future. The exception to this is content that lives strictly in the College Collaboration folder made for each college by the cDR Digital Asset Manager.


Washington State Policy #188 requires all content on state owned websites to be accessible to all individuals regardless of physical ability. If you are contributing content to the cDR, you are responsible for ensuring the content is accessible.


If SBCTC provides you with a user ID and password for access to this site, you are responsible for maintaining the confidentially of that user ID and password.  

If your user identification or password is compromised, or you become aware of any unauthorized use of your account or other breach of security, you are responsible for promptly notifying the cDR Manager


Any content in the cDR is subject to a public records request, unless otherwise covered by an exception under RCW 42.56.


The content contained within this site is owned by the Washington State Board for Community and Technical Colleges.


All trademarks, service marks, logos and trade names used and displayed on this Site, including without limitation the SBCTC logo, are either owned by SBCTC or its suppliers and licensors, and may not be copied, imitated or used, in whole or in part, without the prior written permission of SBCTC or its suppliers or licensors.


SBCTC assumes no responsibility and shall not be liable for any damages from viruses or other harmful components that may infect your computer equipment or other property due to your access to, use of, or browsing in this Site or downloading of any materials, including, data, text, and images from this Site.


SBCTC makes no representation, warranty, or condition regarding, and accepts no responsibility for, the quality, content, nature or reliability of sites accessible by hyperlink from this Site, or sites linking to this Site. Such linked sites are not under the control of SBCTC and SBCTC is not responsible for the content of any linked site or any link contained in a linked site, or any review, changes or updates to such sites. SBCTC is providing these links to you only as a convenience, and the inclusion of any link does not imply affiliation, endorsement, or adoption by SBCTC of the site or any information contained therein. When leaving the SBCTC site, you should be aware that SBCTC terms and policies no longer govern, and, therefore, you should review the applicable terms and policies, including privacy and data gathering practices, of the linked site. SBCTC is not liable for your use, nor any acts of omissions, of linked sites.


As-is Basis

This site, all information contained therein (including without limitation all third party content) and SBCTC services are provided on an “as is” basis without representations, warranties or conditions of any kind, either express or implied or statutory. You expressly agree that all use of the foregoing is at your sole risk.

SBCTC reserves the right to change any and all content contained on this Site at any time without notice. Reference to any products, services, processes, or other information, by trade name, trademark, manufacturer, supplier, provider, or otherwise does not constitute or imply endorsement, sponsorship, or recommendation thereof by SBCTC.

Warranty Disclaimer

SBCTC disclaims all representations, warranties or conditions, express or implied or statutory, including, but not limited to, implied warranties or conditions of merchantability, merchantable quality, durability, fitness for a particular purpose, title, and non-infringement regarding this site, all information contained therein (including without limitation all third party content) and SBCTC services. SBCTC does not represent or warrant that any of the foregoing are accurate, complete, reliable, current, or error-free. 

SBCTC does not represent or warrant that this site will operate error-free or uninterrupted or that this site or its server(s) are free of viruses or other harmful components.

Limitation of Liability

In no event will SBCTC be liable for any direct, incidental, punitive, exemplary, aggravated, indirect, special or consequential damages, or any other damages of any kind, including but not limited to loss of profits, failure to realize expected savings or loss of data, for any cause of action whatsoever and whether in contract, tort (including negligence) or any other legal and equitable theory arising out of or in any way connected with use of this site, the information contained therein (including without limitation all third party content) and SBCTC services.


These Terms of Use will be governed by, and construed in accordance with, the laws of the State of Washington and the federal laws of the United States applicable therein without regard to conflicts of law principles that would otherwise apply a different body of law. You agree that any action at law or in equity arising out of or relating to these Terms of Use will be filed only in the courts of the State of Washington, and you hereby irrevocably and unconditionally consent and submit to the exclusive jurisdiction of such courts over any suit, action or proceeding arising out of these Terms of Use. 

Entire Agreement

These Terms of Use, and the documents referred to herein and any documents executed or delivered pursuant hereto, constitute the entire agreement between us relating to the subject matter hereof, and supersede any prior understandings or agreements (whether electronic, oral, or written) regarding such subject matter. 


If any provision of these Terms of Use will be deemed unlawful, void, or for any reason unenforceable, then that provision will be deemed severable from these Terms of Use and will not affect the validity and enforceability of any remaining provisions. 


Any unauthorized use of this Site or breach of these Terms of Use will automatically terminate the license granted by these Terms of Use, may violate applicable law including copyright laws, trademark laws (including trade dress), and communications regulations and statutes, and may, at SBCTC discretion, result in termination of any of SBCTC SERVICES to you. Notwithstanding any of these Terms of Use, SBCTC reserves the right, without notice and in its sole discretion, to terminate your license or permission to use this Site, and to block or prevent future access to this Site. 

Notification of Changes

The cDR Manager reserves the right to change this agreement at any time. If this is necessary, the cDR Manager will release a new version that will need to be accepted upon re-entrance to the cDR.