Manual Addition of Supplemental Question Student Groups

Purpose: Use this document as a reference for how to add Supplemental Questions in ctcLink.

Audience: Admissions staff

You must have at least one of these local college managed security roles:

  • ZC CS Student Groups
  • ZD CS Student Groups
  • ZZ CS Student Groups

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access.

Supplemental Questions populate student groups for online admissions applications.  When entering an application manually these student groups a must be manually assigned to the student.  The chart below shows the codes that need to be assigned.  Visit the SBCTC Student and Course Coding Manual for more information on Student Group coding.

Student Groups

Question

Student Answer

Student Group to Assign

Have you been in Washington state, federal, or tribal foster care for at least one day since your 13th birthday? Former Foster Youth may qualify for educational benefits and support services. 

Yes

SFCY

Have either of your parents earned a High School Diploma?
 No SFGA
  • If Yes, next question: Have either of your parents earned a bachelor's (4-year) degree?
 No
Yes		 SFGB
SFGC

Are you currently employed?



  • If Yes, next question: Are you employed full-time?
 No
Yes		 SWSB
SWSA
  • If No, next question: Are you seeking employment?
 No
Yes		 SWSD
SWSC

Veterans and/or their dependents may qualify for educational benefits. Please indicate if you would like additional information.

Yes

SVET
 

Adding a Student Group

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Groups

  1. The Student Groups search page displays.
  2. Enter Student ID.
  3. Enter additional Search Criteria to identify your student.
  4. Select Search.
The image displays the Student Group Find an Existing Value page
The image displays the Student Groups page--active Student Group SFGA

Inactivating a Student Group

  • The following student groups may be inactivated if found to have been answered incorrectly. They will be reevaluated by the mass assign job if a new OAAP application is received by the same institution with differing answers: SFCY, SFGA, SFGC, SFGB, SWSA, SWSB, SWSC, SWSD.
  • The SVET student group is assigned based on the first Yes response for the OAAP supplemental question. If a college manually sets the student’s SVET student group to Inactive, future applications to the same Institution for the student with a Yes response will not activate this student group.

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Groups

  1. On the Student Groups page, add new effective dated row by selecting the [+] plus button under the Details section.
The image highlights selecting the plus icon to add a new effective dated row.
  1. Enter the Effective Date: Input the date for the status change for the student group.
  2. Select "Inactive" from the Status drop-down menu.
  3. Select the Save button.
The image highlights the Inactive Status.
  1. Process complete.

2 Comments

David Larsen

Hi,
This QRG doesn't "add Supplemental Questions in ctcLink" but doesn't show how to accomplish this. Any ideas?

Tanjagay Martin

Hello David, That's an excellent question. The QRG title has been changed to Manual Addition of Supplemental Question Student Groups. The QRG provides steps to add the Student Group associated with the supplemental question response. https://ctclinkreferencecenter.ctclink.us/m/79544/l/925067-9-2-manual-addition-of-supplemental-question-student-groups#adding-a-student-group. Thank you so much for your time! Have a fantastic day. ~Tanjagay Martin | CS Core Trainer

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