9.2 CampusCE to PeopleSoft Fields
Purpose: Use this document as a resource for course/class builders to gain a visual understanding of where data comes from in PeopleSoft and where it goes to in CampusCE.
Audience: Continuing Education Course Builders.
This document provides a list of all the fields that are created in PeopleSoft and are passed to CampusCE. Those noted as persistent will only be sent the first time a new class is identified and sent to CampusCE. This allows schedulers to make updates in CampusCE to certain fields and they will not be overwritten by the next data pull. However, certain persistent fields, denoted with an *, should also be updated in PeopleSoft so information is consistent.
CampusCE
Courses > Course Edit
These are the fields that are passed to CampusCE from PeopleSoft.
Course Offering _______________ CourseID ___________________
| CampusCE Field Display | PS Field Display | Persistent (editable) in CampusCE | |
| 1 | CourseID | Course Offering | No |
| 2 | Title | Long Course Title | Yes |
| 3 | CoursePrefix | see Course Offering | No |
| 4 | CourseNumber | see Course Offering | No |
| 5 | AdminUnit | Description (Short Description) | No |
| 6 | Alt ID | Course ID | No |
| 7 | Course Print Description | Long Description | Yes |
| 8 | Course Web Description | Long Description | Yes |
Choose a Course
PeopleSoft
Course Catalog > Course Catalog
You must have at least one of these local college managed security roles:
- ZD SACR Academ Struct Config
- ZZ SACR Academ Struct Config
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
NavBar > Navigator > Set Up SACR > Product Related > Student Records > Curriculum Management > CTC Custom > CampusCE Integration > Admin Unit Set Up
CampusCE
Course Section Tabs
From the Course > Info tab select the Sections Tab. You can also navigate back to the Courses on the left sidebar and choose Section Edit.
| CampusCE Field Display | PS Field Display | Persistent in CampusCE | |
| 1 | Section Print Notes | Note Nbr or Free Format Text | Yes |
| 2 | SKU & next to title | Catalog Nbr | No |
| 3 | Term | Term (you see description not code) Term Description |
Code - No Description - Yes |
| 4 | Section | Class Section | No |
| 5 | Minimum # | Minimum Enrollment Nbr | No |
| 6 | Maximum # | Enrollment Capacity | Yes * |
| 7 | Alt ID | Class Nbr | No |
| 8 | Course price $ | Flat Amount | No |
| 9 | Alt Title: | Topic (either from topic# or free form) | Yes |
The course topics will display in the Alt Title field in CampusCE. This is what should be used for changes to titles, instead of making changes at the course level.
PeopleSoft
Curriculum Management > Schedule of Classes > Maintain Schedule of Classes; Notes Tab
Curriculum Management > Schedule of Classes > Maintain Schedule of Classes; Basic Data Tab
Curriculum Management > Schedule of Classes > Maintain Schedule of Classes; Enrollment Control Tab
The topic is created on the course, if topics are used.
Course Catalog > Course Catalog; Catalog data tab
To choose a course topic for a class section you can choose the course topic ID from the list you created in the course. (Basic Data tab)
You can also enter a Free Format Topic (Meeting tab)
You must have at least one of these local college managed security roles:
- ZD SACR SF Local Config
- ZZ SACR SF Charges Fees Config
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
If there is a price on the course: Set Up SACR > Product Related > Student Financials > Course and Class Fees > Course Fees
The CampusCE course fees require the Session drop down populated if it's a dynamic dated or an OEE session. The CampusCE code is written to utilize this field so if it's not populated, the fees won't flow correctly between the two systems.
Update the Course Amount on the Course Sub Fees tab.
If there is a price on the class: Set Up SACR > Product Related > Student Financials > Course and Class Fees > Class Fees
The CampusCE class fees require the Session to be populated if it's a dynamic dated or an OEE session. The CampusCE code is written to utilize this field so if it's not populated, the fees won't flow correctly between the two systems.
Update the Class Amount on the Class Sub Fees tab.
CampusCE
All of the CampusCE information in this document is in the Section.
| CampusCE Field Display | PS Field Display | Persistent in CampusCE | |
| 1 | InSessionDate | Start Date | Yes * |
| 2 | ExpirationDate | End Date | Yes * |
| 3 | BuildingID | Facility ID | No |
| 4 | StartDate | Start Date | No |
| 5 | EndDate | End Date | No |
| 6 | StartTime | Mtg Start | No |
| 7 | EndTime | Mtg End | No |
| 8 | Day(s) | See Day checkboxes in Meeting Pattern | No |
| 9 | SchedNotes | Facility desc & Days & start/end time | Yes |
| 10 | Instructor | Name | Yes |
| 11 | Room | Part of FacilityID | No |
Info Tab
Schedule Tab
PeopleSoft
You must have at least one of these local college managed security roles:
- ZC CM Class Builder
- ZD CM Class Attributes
- ZD CM Class Builder
- ZD FWL View Cnt Calc
- ZZ CM Class Attributes
- ZZ CM Class Text Book
- ZZ CM Local Configuration
- ZZ FWL Contract Calc
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Curriculum Management > Schedule of Classes > Maintain Schedule of Classes; Meetings Tab
CampusCE
Profiles > Instructor Add; Instructor Profile > Instructor Profile Tab
| CampusCE Field Display | PS Field Display | Persistent in CampusCE | |
| 1 | UserName (next to Edit Instructor Profile) | Name | Yes |
| 2 | First Name | Name | Yes |
| 3 | Middle Name | Name | Yes |
| 4 | Last Name | Name | Yes |
| 5 | EmployeeID | ID | No |
PeopleSoft
You must have at least one of these local college managed security roles:
- ZC CM Class Builder
- ZD CM Class Attributes
- ZD CM Class Builder
- ZD FWL View Cnt Calc
- ZZ CM Class Attributes
- ZZ CM Class Text Book
- ZZ CM Local Configuration
- ZZ FWL Contract Calc
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Curriculum Management > Schedule of Classes > Maintain Schedule of Classes; Meetings Tab.
First, Last and Middle (first initial) are based on #1 Name.
CampusCE
Administration > Admin Units; Manage Admin Unit > Department
| CampusCE Field Display | PS Field Display | Persistent in CampusCE | |
| 1 | Admin Unit Code | Admin Unit (15 char code) | No |
| 2 | Admin Unit Name |
Description and (Short Description) | Yes |
PeopleSoft
You must have at least one of these local college managed security roles:
- ZD SACR Academ Struct Config
- ZZ SACR Academ Struct Config
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
NavBar > Navigator > Set Up SACR > Product Related > Student Records > Curriculum Management > CTC Custom > CampusCE Integration > Admin Unit Set Up
CampusCE
Navigation: Facilities > Rooms; Buildings and Rooms > Buildings and Rooms
| CampusCE Field Display | PS Field Display | Persistent in CampusCE | |
| 1 | Building | Building | No |
| 2 | Room Name | Description | Yes |
| 3 | Alt Room Name | Facility ID | Yes |
PeopleSoft
Information from the table lookup for Facility ID
0 Comments
Add your comment