9.2 Using the Back Out GL Interface Process

Purpose: Use this document as a reference for using the back out GL interface process in ctcLink.

Audience: Financial Services staff

This process deletes accounting lines created in error. To reverse an earlier run of the GL Interface process, return to the Back Out GL Interface page and run the process again. Continue to run the process until all of the entries that need correction are addressed. After the back out process finishes, you can enter any correcting transactions in Student Financials. Then rerun the GL Interface process to create new accounting lines for the transactions.

Note. The Back Out GL Interface process does not back out accounting lines that are created by the Cashiering GL Interface process.

Warning! Use caution when running the Back Out GL Interface process because backing out accounting entries from Student Financials that have already been posted in the general ledger would lead to out-of-balance conditions between Student Financials and the GL. Run the Back Out GL Interface process only if you are sure that the accounting lines have not already been transferred to the GL. If the accounting lines have been transferred to the GL and you proceed with the Back Out GL Interface process, you must manually reverse the corresponding entries in the GL.

Using the Back Out GL Interface Process

Navigation:  NavBar > Navigator > Student Financials > GL Interface > Reverse GL Interface

  1. The Back Out GL Interface run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID.
  4. Select Add.
Back Out G L Interface Add a New Value tab
  1. The Back Out GL Interface page displays.
  2. Enter the Business Unit.
  3. Select Run.  Please refer to the Process Scheduling QRG for further instructions.
Back Out G L Interface page
  1. Process complete.

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