9.2 Calculating High/Low Tuition

Purpose:  Use this document as a reference for how to calculate and view tuition for an individual student in ctcLink.

Audience: Cashiers, Bursars

Calculating High/Low Tuition

Navigation: Reporting Tools > Query > Query Viewer

  1. Run and review query CTC_CS_SF_BAS_ENRL.

Navigation:  Student Financials > Tuition and Fees > CTC Custom > Tuition Charge Calculation

  1. On the Student Tuition Calculation search page, enter the student ID, Academic Institution, and Term.
  2. Select the Search button.
  3. Select the student record from the search results.
Find an Existing Value tab
  1. On the High/Low tab, select the View Enrollment Summary link to see the student’s enrollment for that term.
  2. Then select the Return button to return to the High/Low tab of the Applied Baccalaureate Tuition Charges  page.
Applied Baccalaureae Tuition Charges High/Low tab View Enrollment Summary link
  1. Enter the Number of Lower and Upper Division Credits.
  2. Enter the Number of Running Start Lower and Running Start Upper Division credits.
  3. Select Yes or No to include Student and Activity Fees in calculation.
  4. Select the Calculate button.

If a student has registration of both Concurrent and Hi/Low tuition, the Concurrent must be calculated first, then the Hi/Low.   DO NOT POST or LEAVE THE PAGE, prior to completing both calculation methods if the student has both, or the adjusment must be done manually.

Applied Baccalaureate Tution Charges division credits and calculate button highlighted

Note: When you select the Calculate button, there may be a message:

Upper/Lower Adjustment Amounts by Fee require manual distribution. Please enter the appropriate amounts manually. If you get this message, ctcLink is unable to determine where the waivers should be posted (Operating, Building and SA). The waivers must be entered under the correct fee types. If you receive this message, manually enter the Operating Fee, Building Fee, and SA Fee Waiver Amounts. If not, proceed to the next step.

  1. Review the calculations which display the Lower and Upper Division Tuition as well as the Total Mixed of those two for each category of tuition.
  2. The Tuition Adjustment Amounts (waiver) section at the bottom of the page displays the Mixed Tuition total, All Credits at Upper Division total and the difference between them Upper/Lower Adjustments by Fee.
  3. Select the Post button to post the waivers to those tuition types.

Note: Any future adjustments for this student/term will require a manual adjustment.

Post Tuition Adjustment Amounts

Validating Adjustments

Navigation: Student Financials > Tuition and Fees > CTC Custom > Tuition Charge Calculation

  1. On the Student Tuition Calculation search page, enter the student ID, Academic Institution, and Term.
  2. Select the Search button.
  3. Select the student record from the search results.
  4. A Warning is displayed not allowing further calculations for this student/term.
High Low tab Warning message

Validate the Waivers

Navigation: Student Financials > Tuition and Fees > Tuition Calculation

  1. Enter the Student ID and select the Search button.
  2. Use the arrow to scroll to the correct Academic Career (if needed).
  3. Use the lower arrow to scroll to the correct Academic Institution and Term.
  4. Select the Calculation Tuition and Fees button.
Tuition Calculation page Calculate Tuition and Fees button hightlighted
  1. Scroll to the correct Academic Career, Academic Institution and Term to review fees.
  2. Select the Display Student's Account link (top right).
Tuition Calculation page Display Student's Accounts link highlighted
  1. Select the Account Details link for the term to review.
Student Accounts page
  1. Validate that the waivers exist with the correct amounts.
Account Details page

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