9.2 Processing Other Transfer Credit - Manual

Purpose: Use this document as a reference for processing transfer credit models in ctcLink.

Audience: Student Records staff

Processing Other Transfer Credit-Manual

Navigation:  NavBar > Navigator > Records and Enrollment > Transfer Credit Evaluation > Other Credits-Manual

Other Credit may be used only for awarding academic credit for Prior Learning or CTE Dual Credit.

  1. The Other Credits search page displays.
  2. Select the Add a New Value tab.
  3. Enter the student's ID.
  4. Enter Academic Career.
  5. Enter Academic Institution.
  6. Select Add.
Other Credits Add a New Value tab
  1. The Other Credit Detail tab displays.
  2. Enter Transcript Level.  "Print on Official" is most commonly used.
  3. Enter Academic Program.
  4. Enter Academic Plan (optional).
  5. Enter Articulation Term-a term for which the transfer credit(s) will be applied.
  6. Select the Edit Equivalent Course icon.

The student must be Term Activated in the program and articulation term selected for the credits to post.

Other Credit Detail tab
  1. The Equivalent Course Information page displays.
  2. The Other Credit section identifies the incoming credit.
    1. Enter "Prior Learning Assessment" for all Academic Credit for Prior Learning.
    2. Enter "CTE Dual Creditfor all CTE Dual Credits awarded.
  3. In the Short Desc enter the appropriate selection as follows: 
    1. Enter "ACPL" for all Academic Credit for Prior Learning.
    2. Enter "CTE" for CTE Dual Credits awarded.
  4. In the Long Description
    1. Enter the Description below for all Academic Credit for Prior Learning.
    2. Enter "CTE Dual Credit" for CTE Dual Credits awarded.

Prior Experiential Learning

(Code-Description--recommended naming convention)

  • PLA-PRPortfolio Review
  • PLA-HSPRHS21 + Portfolio Review

Extra-Institutional Learning

(Code-Description--recommended naming convention)

  • PLA-CRTIndividual Industry Certification
  • PLA-OCWOccupational Crosswalks
  • PLA-ACEAmerican Council on Education
  • PLA-JSTJoint Services Transcript

Course Challenges

(Code-Description--recommended naming convention)

  • PLA-CLGCredit by Exam

CTE Dual Credit  

(Code-Description--recommended naming convention)

  • CTE-Dual Credit
  1. Select the  Other Credit Type code from the list to match the description entered in the step above.
  2. Enter the Evaluation Date.
  1. The Equivalent Course section identifies the course that the student is be granted an equivalent for.
    1. Enter or look up the Course ID. This populates the other fields based on the catalog but can be adjusted as needed based on local business process.
    2. Replace Official Grade "T" with "S" (Satisfactory) or "P" (Pass) based on local transfer credit business process.
    3. Select the Include in FA WI Stats checkbox as appropriate for the courses.
  2. Select OK.

Marking the FA WI Status box includes the courses in the Financial Aid Weeks of Instruction calculations.  These values are used by the Financial Aid Term process to calculate the student's academic level.

Entering Equivalent Course Information Section
  1. The Other Credit Detail tab displays.
  2. Additional courses can be added for that articulation term by selecting the [+] icon to add a new row (image below #22).
  1. Additional courses can be added for different articulation terms by selecting the [+] icon to add a new row to select a new term (image below #23).
  2. Select the Other Credit by Term tab.
Other Credit Detail tab
  1. The Other Credit by Term tab displays.
  2. Select Calculate to calculate the student’s transfer credit statistics.
  3. Select Post.  This will automatically save the page.
  4. Verify the Model Status = “Posted”, credits in “Completed” status will not post to the student transcript or calculate in the student’s statistics.

Model Status = "Complete" if the student is not Term Activated for the articulation term selected.

Other Credit by Term tab
  1. Process complete.

Correcting the Grading Basis on Other Credits Manual

Navigation:  NavBar > Navigator > Records and Enrollment > Transfer Credit Evaluation > Other Credits-Manual

This section demonstrates how to change the grading basis of a student who has been awarded academic credit for Prior Learning or CTE Dual Credit .

  1. The Other Credits search page displays.
  2. Select the Find an Existing Value tab.
  3. Enter the student's ID.
  4. Enter the Academic Career.
  5. Enter the Academic Institution.
  6. Select Search.
  1. Select the Other Credit by Term tab located at the top of the page
  1. On the Other Credit by Term page, select Unpost.
  1. Toggle back to the Other Credit Detail tab.
  2. Select the Edit Equivalent Course icon located in the section containing the Articulation Term.

Take note of the grade as it will be removed when you change the grading basis.

  1. Activate the looking glass in the Grading Basis field and select GRD.
  2. In the Official Grade field, re-enter the grade that was noted earlier.
  3. Select OK at the top of the screen.
  1. Process complete.

0 Comments

Add your comment

E-Mail me when someone replies to this comment