9.2 Processing Test Credit - Manual

Purpose: Use this document as a reference for processing test credits in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZC SR Transfer Credit Eval
  • ZD SR Transfer Credit Eval
  • ZZ SR Transfer Credit Eval

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Note: Students needs to be term activated in the term the credits are being posted to.

Processing Test Credit

Navigation:  NavBar > Navigator > Records and Enrollment > Transfer Credit Evaluation > Test Credits - Manual

  1. The Test Credits-Manual search page displays.
  2. Select the Add a New Value tab.
  3. Enter ID.
  4. Enter Academic Career.
  5. Enter Academic Institution.
  6. Select Add.
Test Credits Manual Add a New Value tab
  1. The Test Credit Entry tab displays.
  2. Enter Academic Program.
  3. Enter Academic Plan. (Optional)
  4. Enter Articulation Term.
  5. Select the Edit Equivalent Course icon.

Note: Students must be term activated in this career for the term to post credits.

Test Credit Entry tab
  1. The Equivalent Course Information page displays.
  2. Enter Test ID.
  3. Enter Component.
  4. Enter Data Source.
  5. Enter Test Score.
  6. Enter Test Date.
  7. Enter Percentile.
  8. Enter Course ID.
  9. Change the Grading Basis-- GRD/SUS/PNP must be used. Use the TRN grading basis if your institution is not awarding the credit but transferring the credit.
    1. Please refer to the SBCTC policy manual for more test credit information and policy guidelines.

Note: The remaining fields default based on transfer credit setup and can be changed as needed.

  1. Replace Official Grade "T" with "S" (Satisfactory) or "P" (Pass) based on local transfer credit business process.
  2. Select OK.
  1. The Equivalent Course Information page disappears.  The updated Test Credit Entry tab displays.
  2. Select the Test Credit by Term tab.
updated Test Credit Entry tab
  1. The Test Credit by Term tab displays.
  2. Select Calculate.
  3. Select Post.
Test Credit by Term tab
  1. The updated Test Credit by Term tab displays.
  2. Confirm that Model Status = "Posted".

Note: Verify the credits are Posted. Credits in Completed status will not calculate as part of the student’s statistics.

updated Test Credit by Term tab
  1. Process complete.

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