ctcLink Reference Center9.2 Campus Solutions9.2 CS - Student Records9.2 Enrollment9.2 Changing an Enrollment Status from Credit-to-Audit via Enrollment Request

9.2 Changing an Enrollment Status from Credit-to-Audit via Enrollment Request

Purpose: Use this document as a reference on how to change an enrollment status from credit-to audit.

Audience: Student Records staff

You must have at least one of these local college managed security roles:

  • ZD SR Enroll Students
  • ZD SR Super User
  • ZZ SR Enroll Students

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Step 1 - Processing a Credit-to-Audit

Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Enrollment Request

  1. The Enrollment Request search page displays.
  2. Select the Add a New Value tab. 
  3. ID: Enter or Look Up
  4. Academic Career: Enter or Look Up
  5. Academic Institution: Enter or look up your Institution code
  6. Term: Enter or Look Up
  7. Select Add.
Enrollment Request Search page
  1. On the Enrollment Request page, select Normal Maintenance from the Action field drop-down list.
Select Normal Maintenance for Action
  1. Enter Class Nbr or select looking glass and uncheck the class student is requesting to audit.
Enter the class nbr
  1. In the Override section, check the Grading Basis checkbox.
  2. Select the looking glass and choose AUD (Audit).
Select Grading Basis Override
  1. Select Submit.
  2. Status = Success.

Step 2 - Grade Input / Add Grade

  1. In the Enrollment Request Details section, select the plus icon [+] to add a new row.
Add a new row
  1. Sequence Nbr 2 row displays.
  2. Select Add Grade from the Action field drop-down list.
  3. Enter Class Nbr. or select looking glass and uncheck the class student requesting audit (the class from Step-1 #9).
Select Add Grade in the Action field
  1. Select the Grade Input looking glass.
  2. Select the "N" Grade Input value.
Grade Input value N equals audit
  1. Select Submit.
  2. Status = Success.
Select Submit to complete the process
  1. Process complete.

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