9.2 Creating and Loading SAO Annual File

Purpose:  Use this document as a reference for how create the SAO annual report and upload to the SAO directory.

Audience:  Accounting Managers of colleges, or designated accounting staff

Creating and Loading SAO Annual File

Navigation:  NavBar > Navigator > General Ledger > CTC Custom > CTC Interfaces > SAO Annual Accounting

  1. To run the SAO Annual Accounting Report, click the Add a New Value tab to create a new run control, or click Search to use an already created run control.
  2. To create the run control click Add a New Value.
SAO Annual Acct Interface Find an Existing Value tab
  1. Enter the run control ID you want to create (your college may have a business process to name a run control).
  2. Click Add.
SAO Annual Acct Interface Add a New Value tab
  1. In Business Unit enter your business unit.
  2. Enter Fiscal Year.
  3. Click Save.  Click Run
SAO Monthly Accounting page
  1. Click the check mark under Select  and click OK.
Process Scheduler Requrest page
  1. Use the Process Monitor hyperlink to review the process to completion. Run Status should be Success and Distribution Status should be Posted.
SAO Monthly Accounting page
Process List tab
  1. You have now completed creating a SAO Annual Accounting report.

Uploading the Files to SAO

Note:  We are using the Washington State Auditor’s Secure File Transfer site.  If you previously registered to the SAO SFT site, follow the instructions for Previously Registered Account.  If you have not previously used the SAO SFT site, follow the instructions for Registering Your Account.

  1. Previously Registered Account

When you are ready to transmit your files, log in to the site: https://wasao.accellion.net.  Enter your E-mail address and password.  If you forgot your password, click on the Forgot password link.  The steps below walk you through the process of sending your files.

  1. Sending Files
    1. Log in to the site: https://wasao.accellion.net
    2. Enter SAOITAudit@sao.wa.gov in the TO: box and fill in a subject.
    3. Click [browse] and select the file(s) to transfer.  You may add comments, if desired.
    4. Click [send].
  2. Registering Your Account
    1. E-mail SAOITAudit@sao.wa.gov and request an invitation to the secure file transfer site.
    2. Upon receiving y our e-mail inviting you to register for the SAO Secure File Transfer, click the link to accept the invitation which takes you to the Register new User page.
    3. Choose a password.  (The password needs to be at least 8 characters long and contain at least 1 number, 1 uppercase alphabet.)
    4. Click [Register].  On the next screen click [OK].
    5. When ready to send file, proceed to step b in the section above.  If not, log out and follow the steps in the section above when you are ready to send.
  3. Process complete.

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