FF.006.1 Enter Budget - VC13

User Acceptance Test Overview

To enter budget in commitment control, you either Enter Budget Online (FF.006.1.1) or Load Budget Journals from a Flat File (FF.006.1.2). You can also create budget by Copying Budget Journal.

Once budget journals are created and saved, you execute Budget Pre-Check and Submit the Budget Journal for Approval. The budget Pre-check is optional step.

The respective approver will Approve Budget Journal. When you initiate a budget journal and submit it online, the journal enters Workflow for approval. If the person submitting the journal also has the Journal-Approve role, it will self-approved. The Approver should have approver role CTC_AW_BUDGT_JRNL_APPROVER with respective business unit route control profile.

Finally, once budget journals are approved then it can be posted either online or batch. You may need to transfer the budgets between two budgets.

Note: Here you can only enter or transfer budget for Non Grant. All Grant/project related budget creation and maintenance will be done in Grant/Project module. Please refer Grant/Contract/Project module for detail.

Pre-Condition:

  1. Current Security role is assigned to User for page access
  2. User preferences is Setup to the User
  3. Row level security is assigned to the User
  4. Budget Chartfields are available for entering Budget Journal
  5. The Approver is identified
  6. The correct approver role and route control profile is assigned to Approver.

Post-Condition:

  1. Non Grant budgets are available in PeopleSoft to use in transactions

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities.  Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle.  Use the diagram, following the arrows to each step that must be executed.  Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step.  The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process.  Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide.

Self-Pace Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are additional resources and (where applicable) links to relevant video content.

Additional Resources

  • No additional Resources for this topic (in progress)

Videos

  • No videos currently for this topic (in progress)

Instructor-Led Training Materials and Recordings

Instructor-Led Training Materials

Commitment Control - Create Initial Budget & Review

Training Session Recordings

 Create Initial Budget & Review Recording (2 hr 12 min 27 sec)

Minimum Test Case (Data) Scenarios -

  • Enter and/or Adjust Budget Journals:
    • Create Operational Budget (Non-Grant) online with Single Budgetline
    • Create Operational Budget (Non-Grant) online with Multiple Budget lines
    • Adjust Operational Budget (Non-Grant) online Single Budget line
    • Adjust Operational Budget (Non-Grant) online Multiple Budget lines
    • Create Budget Journal by copying existing Budget Journal ID
    • Delete unwanted Budget Journal which are not posted (i.e. denied Journal)
  • Load Budget Journals from a flat file:
    • Create Operational Budget (Non-Grant) from Excel sheet
    • Adjust Operational Budget (Non-Grant) from Excel sheet
  • Create Budget Transfer:
    • Create Budget transfer for Single budget lines.
    • Create Budget transfer for multiple budget lines.
    • Create Budget Journal by copying existing Budget Journal ID
    • Delete unwanted Budget Journal which are not posted (i.e. denied Journal)
  • Budget Pre-check and Submit the Budget Journal for Approval:
    • Budget Pre-check and Submit the Budget Journal for Approval
  • Approve Budget Journal:
    • Approve Budget Journal using Notification flag
    • Approve Budget Journal using Homepage Approval Tile
    • Approve Budget Journal using Nav Bar Approval Tile
    • Approve Budget Journal using Commitment Control navigation
    • Deny Budget Journal approval transaction.
  • Post Budget Journal in Commitment Control ledger:
    • Post Budget Journal in Commitment Control ledger Online
    • Post Budget Journal in Commitment Control ledger thorugh batch process
    • Unpost the Budget Journal
  • Enter and/or adjust Budget Journals:
    • Error Condition: While creating/Adjusting Budget online, keep  Ledger field blank on Budget Header page
      • Expected Behavior: You will get pop message "The RuleSet ChartField on line 1 must have a value"
    • Error Condition: While creating/Adjusting Budget online, keep Parent Budget Entry Type field blank on Budget Header page
      • Expected Behavior: You will get pop message "The RuleSet ChartField on line 1 must have a value"
    • Error Condition: While creating/Adjusting Budget online, keep Fund ChartField blank on the Budget Line page
      • Expected Behavior: You will get pop message "The RuleSet ChartField on line 1 must have a value"
  • Load Budget Journals from a flat file:
    • Error Condition: Provide wrong Fund Chartfield value.
      • Expected Behavior: You will get an error message while running Import Journal process. The Import Journal process will fail with No Success.
  • Create Budget Transfer:
    • Error Condition: Create unbalance budget line entry.
      • Expected Behavior: You will get pop up error message like "You cannot post this journal until it is balanced"
  • Budget Pre-check and Submit the Budget Journal for Approval:
    • Error Condition:  While creating/Adjusting Budget online, keep Dept or Account or Class or Approp ChartField blank on the Budget Line page
      • Expected Behavior: The Budget Header Status will set as Error when you ran the Budget Pre Check process.
    • Error Condition: While creating/Adjusting Budget online, keep Budget Period blank on the Budget Line page
      • Expected Behavior:  The Budget Header Status will set as Error  when you ran the Budget Pre Check process
  • Approve Budget Journal:
    • Error Condition: • Approver is missing correct Approval role.
      • Expected Behavior:  In this case Approver will not receive the Approval notification
    • Error Condition: Approver's profile is missing email id
      • Expected Behavior: Approver will not receive the Approval email notification.
  • Post Budget Journal in Commitment Control ledger:
    • Error Condition: While creating/Adjusting Budget online, Keep Department Chartfield (or any other required ChartField) as blank on Budget Line page.
      • Expected Behavior:  You will get an Error after posting the Budget Journal

The High Level (Tier 1) UAT Framework:

Next Step (Tier 2) in the High Level UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to  this UAT guide.

FF.006.1 - Create and/or Adjust Budget Journals:

MENU: Commitment Control > Budget Journal > Enter Budget Journals
ROLE NAME: ZZ_CC_BUDGET_ENTRY (Budget Entry)

FF.006.1.2  Load Budget Journals from a Flat File

MENU: Commitment Control > Budget Journal > Import Budget Journals
ROLE NAME: ZZ_CC_BUDGET_ENTRY (Budget Entry)

FF.006.1.3  Create Budget Transfer

MENU: Commitment Control > Budget Journals > Enter Budget Transfer
ROLE NAME: ZZ_CC_BUDGET_ENTRY (Budget Entry)

FF.006.1.4  Budget Pre-Check and Submit the Budget

MENU: Commitment Control > Budget Journal > Enter Budget Journals
ROLE NAME: ZZ_CC_BUDGET_ENTRY (Budget Entry)

FF.006.1.5  Approve Budget Journal

MENU:  Commitment Control > Budget Journal > Manage Control Budget Journal Approval
ROLE NAME: ZZ_CC_BUDGET_ENTRY (Budget Entry)

FF.006.1.6  Post Budget Journal in Commitment Control

MENU: Commitment Control > Budget Journal > Enter Budget Journals
ROLE NAME: ZZ_CC_BUDGET_ENTRY (Budget Entry)

PDF Version of Flow Diagram for Printing