HH.001.5 Manage Time and Labor Enrollments

User Acceptance Test Overview

The information below is intended to provide colleges guidance on performing a User Acceptance Test on the Hire to Payroll business  process.  This step in the User Acceptance Test process will be executed whether a college uses TAM or not as each employee must be enrolled in time reporting.  The high level flow for the Hire to Payroll process shows this step (HH.001.5 - Manage Time and Labor Enrollments) being executed simultaneously with the next two steps (HH.001.6 - Manage Benefit Enrollments, HH.001.7 - Process Absence Entitlements).  

The business process flow diagram for this step (HH.001.5 - Manage Time and Labor Enrollments) shows the 'next' step in the process as HH.001.9 - Enter and Process Time, which is the logical next step for managing time entry, with the expectation that by test end, all steps HH001.5 - HH.001.7 are complete.

The steps below are only part of what is needed to complete an  end-to-end test of the full business process for hiring an employee and  ensuring their data is ready to begin payroll processing. Coordination  with other colleagues, such as those  who manage hiring, benefit enrollment or  process leave at your college in advance of commencing testing is key to  success. In the same way that it doesn't take a single individual to  operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning  to end.

The HH.001 - Hire to Payroll end-to-end test is considered complete when the job  information, related time, leave and benefits are entered for the  population of employees used in executing the test. The end result is  employee data that will be ready and available for a payroll test.   Actual execution of the payroll test is performed in a separate UAT HF.002 - Payroll to FIN (GL/AP).

Business Process Flow Diagram

Minimum Test Case (Data) Scenarios:

  • Enroll and Hourly Employee
  • Enroll a Classified Employee
  • Enroll a Classified Employee in a Comp Time Plan
  • Assign a Standard Schedule to an Employee
  • Assign a Non-Standard Schedule to an Employee

Recommended Error Test Conditions:

  • Error Condition: Attempt to enroll an employee for a date prior to their "Hire Date."
    • Expected Behavior: Error message will populate when attempting to save: "Enrollment in Time and Labor cannot begin prior to the Hire Date of 'ccyy-mm-dd.' To complete this transaction, please choose an enrollment date greater or equal to the hire date."
  • Error Condition: Attempt to enroll a non-eligible employee into a Comp Time Plan.
    • Expected Behavior: Note that the program does not stop you from doing this and safe guards in your business practice should be included to prevent this condition.  Additionally, it is recommended to perform regular audits to check for these conditions and correct.
  • Error Condition: Attempt to enroll an employee into a 2 simultaneous Comp Time Plans.
    • Expected Behavior: Note that the program does not stop you from doing this and safe guards in your business practice should be included to prevent this condition.  Additionally, it is recommended to perform regular audits to check for these conditions and correct.
  • Error Condition: Change a schedule in the middle of a work week.
    • Expected Behavior: Note that the program does not stop you from doing this and safe guards in your business practice should be included to prevent this condition.  Additionally, it is recommended to perform regular audits to check for these conditions and correct.

Previous Step in the High Level UAT Framework:

 HH.001.4 - Hire a New Employee

Next Step in the High Level UAT Framework:

 HH.001.6 - Manage Benefit Enrollments

Links to User Acceptance Test 'How To' Information:

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Security Matrix Mapping Information

Security Roles Necessary for Testing

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Rolenames needed to execute the User Acceptance Testing relevant to this UAT guide.

HH.001.5.1 - Enroll Employee into Time and Labor:

MENU: Time and Labor > Enroll Time Reporters > Create Time Reporter Data
ROLENAME:  ZZ_TL_ENROLL_TIME_REPORTERS (Processor)                     

HH.001.5.2 - Enroll Employee in Comp Time Plan:

MENU: Time and Labor > Enroll Time Reporters > Comp Plan Enrollment
ROLENAME:  ZZ_TL_ENROLL_TIME_REPORTERS (Processor) 

HH.001.5.3 - Assign Employee to a Schedule:

MENU: Time and Labor > Enroll Time Reporters > Assign Work Schedule
ROLENAME:  ZZ_TL_ASSIGN_SCHEDULES (Processor)