9.2 Dual Processing Legacy Extracts JobSet

Purpose:  Use this document as a reference on how to build your Run Control IDs for your Legacy Extracts, and then list them in a JobSet.

Audience: Financial Aid Staff responsible for running Dual Processing jobs.

Student Bio/Demo Data Extract

Navigation:  Nav Bar > Navigator > Financial Aid > CTC Custom > CTC Interfaces > FAM > FAM

  1. Enter a valid existing Run Control ID, or Add a New Value for the Run Control ID.
  2. Select the Search button.
  3. Enter the Academic Institution.
  4. Enter the Start Term.
  5. Select the Student Bio Demo Data checkbox.
  6. Select the Save button -- do not select Run; you will be building this process into a JobSet that will run this process and others in an overnight process.

Note:  In the Term field, if you are a Header School, use the Summer Term in the Academic Year for which you are running Dual Processing.  If you are a Trailer School, use the Fall Term.  If you do not use the Summer Term, for headers, or Fall Term, for trailers, the process may not pick up essential records that need to be moved over to HPUX with this process.

Bio Demo Extract page with academic institution and start term and save button annotated with student bio demo data checkbox selected
Student Enrollment Extract

Navigation:  Nav Bar > Navigator > Financial Aid > CTC Custom > CTC Interfaces > FAM > FAM

  1. Enter a Run Control ID

Be sure to create a new Run Control ID specific to this process.  Do not use the previous Run Control ID.  You will be using 4 unique Run Control IDs into a JobSet.

  1. Select the Search or Add button.
  2. Enter the Academic Institution.
  3. Enter the Start Term.
  4. Select the Student Enrollment Data checkbox.
  5. Select the Save button -- do not select Run; you will be building this process into a JobSet that will run this process and others in an overnight process.
Student enrollment data page with academic institution and start term and save button annotated with student enrollment data checkbox selected
Student Career Term Quarterly Extract

Navigation:  Nav Bar > Navigator > Financial Aid > CTC Custom > CTC Interfaces > FAM > FAM

  1. Enter a the Run Control ID.
  2. Select the Search or Add button.
  3. Enter the Academic Institution.
  4. Enter the Start Term.
  5. Select the Student Career/Term Quarterly Data checkbox.
  6. Select the Save button -- do not select Run; you will be building this process into a JobSet that will run this process and others in an overnight process.
Student career term page with academic institution and start term and save button annotated with student career term/quarterly data checkbox selected
Student Degree Data Extract

Navigation:  Nav Bar > Navigator > Financial Aid > CTC Custom > CTC Interfaces > FAM > FAM

  1. Enter a the Run Control ID.
  2. Select the Search or Add button.
  3. Enter the Academic Institution.
  4. Enter the Start Term.
  5. Select the Student Degree Data checkbox.
  6. Select the Save button -- do not select Run; you will be building this process into a JobSet that will run this process and others in an overnight process.

Note: You MUST update this term-based run control each time your records office posts degrees for students.  This is the only Run Control for Dual Processing that you must update each term to capture graduated students for each term.

Student Degree Data page with academic institution and start term and save button annotated with student degree checkbox selected
Create/Schedule Dual Processing JobSet

Navigation:  Nav Bar > Navigator > PeopleTools > Process Scheduler > Schedule JobSet Definitions

  1. At the Schedule JobSet Definitions search criteria page, select the Add a New Row tab if you are building this out for the first time.
  2. Enter the name of the desired Schedule Name
  3. Enter the Job Name = CTCFADP
  4. Select Add (Or Search if using an Existing Run Control ID).
JobSet Definitions Search Criteria page with Schedule Name and Job Name defined
  1. At the Schedule JobSet Definitions tab, enter the Run Control ID -- it can match the name of the description already defined in the field above it.
  2. Set the Status to Active -- this setting queues up the job to run as you set in the Time Information group box.
  3. In the Begin Date, note the date defaults to the day you are currently in.  In the Time field, select the Time that FA Support has assigned you as your nightly JobSet time.
  4. In the Recurrence Name, use the magnifying glass to define the time frame FA Support has assigned to you for this JobSet (i.e., M-F@2:00AM)
  5. At the Server Run Option, select Specific Server from the drop down box option.
  6. Set the Primary Server to PSUNX.
  7. Set the Operating System to UNIX.
  8. Select the Schedule JobSet Items tab.
Schedule JobSet Definitions tab with all schedule info defined
  1. At the Schedule JobSet Items tab, select the CTCFADP link to expand the fields on the page.
Schedule JobSet Items page with CTCFADP link annotated
  1. In Process List group box, enter in each of the four fields the Run Control ID you created for each of the extracts.  i.e., Enter the Bio Demo Data extract Run Control ID in the first field, and then the Student Enrollment Data extract Run Control ID in the second field.  Enter the Student Career Term Quarterly extract into the third field, and the Student Degree Data extract into the fourth field.
  2. Select Save.
Schedule JobSet Items page with run control ids
  1. End of procedure.

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