9.2 Create a Tender

Purpose: Use this document as a reference for adding a new tender type in ctcLink.

Audience: Student Financials supervisor

Adding a Tender for Cashiering

Navigation = Set Up SACR > Product Related > Student Financials > Cashiering > Tender Keys

  1. Select the Add a New Value tab.
  2. Enter Business Unit.
  3. In the Tender Key field, enter the payment name.
  4. Select the Add button.
Entry page for creating tender

The entire Tender Key tab page displays below.

Entire Tender key page

Within the Tender Key tab, the Tender Details section displays below.

  1. Effective Date - Date when this tender may begin to be used (may be adjusted.)
  2. Status - Select Active or Inactive.
  3. Descriptions - Enter the appropriate tender describing terminology.
  4. Tender Category -  Select the appropriate category for the tender that you are defining. When a cashier enters a tender key during a cashiering transaction, this tender category tells the system which tender details must be entered before the cashier can successfully conduct the transaction.
  5. Change Allowed - Select this check box if you want the cashier to be able to give change for a transaction using this tender key.
  6. Service Impact - Enter a service impact code to affect how the system processes transactions using this tender. For example, if this field contains a negative service impact for checks, the system does not permit students to tender checks as payment if the service indicators on their accounts are associated with the negative service impact.
Tender key tab with necessary fields to populate

Within the Tender Key tab, the Tender Details Amount Options section displays below.

  1. Transaction Minimum/Maximum - Enter the minimum and maximum amounts of this tender that your cashiers can accept per transaction.
  2. Out Minimum/Maximum - Enter the minimum and maximum amounts of this tender that your cashiers can dispense per transaction as change due.
  3. Drawer Warning Minimum/Maximum - Enter the minimum and maximum amounts of this tender that your drawers can contain before the system generates a warning message.
  4. Drawer Error Minimum/Maximum - Enter the minimum and maximum amounts of this tender that your drawers can contain before the system generates an error message.
The Amount Options from within the Tender Key page

Within the Tender Key tab, the General Ledger options displays below.

  1. GL Interface Required - Click the GL Entry link to enter in the display field the ChartField values that correspond to the general ledger account into which you record any cashiering transactions associated with the tender key that you are defining. The chart of accounts that you define on this page provides the debit side of the GL entry.  You can also specify a SpeedType on this page. To specify the Speed Type, click this link or one of the proceeding links and enter the SpeedType that you have already set up.

If the GL Interface Required box is selected, all 3 of the entries must be completed (GL Entry, Over GL Entry, and Short GL Entry.)

The GL section from within the tender key page.

Within the Tender Key tab, the (regular) GL Entry link page displays below.

  1. Enter the proper Tender Key GL Business Unit, Ledger, and highlighted chart-string fields.
  2. Select the OK button when complete.
Chart string page for tender creation

Within the Tender Key tab, the Over GL Entry link fields displays below (as in cashiering over.)

  1. Enter the proper Tender Key GL Business Unit, Ledger, and highlighted chart-string fields.
  2. Select the OK button when complete.
Chart string tender over fields

Within the Tender Key tab, the Short GL Entry link fields displays below (as in cashiering short.)

  1. Enter the proper Tender Key GL Business Unit, Ledger, and highlighted chart-string fields.
  2. Select the OK button when complete.
Chart string short fields for tender

The Tender Key Valid Cashiers tab displays below.

  1. Enter the EMP ID of the cashier that needs access to this tender type.
    1. Select the + for additional cashier's to be added.
  2. In/Out Allowed - Select to determine if a cashier can take the tender in or give the tender out. For example, if you select only the In Allowed check box for a cashier when you define the cash tender key, the cashier can only take in cash. The cashier cannot give cash to a customer in a check cashing transaction or as change. A cashier with neither check box selected can not perform any transactions with this tender.
  3. Select the Save button to complete.
Adding cashiers to tender for pemissions

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