HH.001.1 Create and Approve a Job Opening (TAM)

User Acceptance Test Overview

The information below is intended to provide colleges guidance on performing a User Acceptance Test on the Hire to Payroll business process, starting with creating a job opening in the Talent Acquisition Management (TAM) module. Colleges not choosing to adopt TAM may skip this step in the User Acceptance Test and move to the next "start" point indicated on the high level flow diagram, HH.001.4 - Hire a New Employee. The 'Create a Job Opening' business process shown in the flow diagrams below is only part of what is needed to complete an end-to-end test of a full business cycle.  Coordination with other colleagues, such as those who manage benefit enrollment or process leave at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it  will require coordination across departments to successfully test a business flow from beginning to end.

The HH.001 - Hire to Payroll test is considered complete when the job information, related time, leave and benefits are entered for the population of employees used in executing the test. The end result is employee data that will be ready and available for a payroll test. Actual execution of the payroll test is performed in a separate UAT HF.002 - Payroll to FIN (GL/AP).

Business Process Flow Diagram(s)

Self-Pace Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • TM100 Talent Acquisition Manager (TAM)

To register for these required courses visit the ctcLink Training Registration Page.

Additional Resources

Videos

Instructor-Led Training Materials and Recordings

Minimum Test Case (Data) Scenarios:

Scenarios for HH.001.1 - Create a Job Opening & Enter Job Details:

  • Create a "standard" Job Opening for each class of employee (e.g. regular classified, cyclical classified, exempt, full-time faculty, student, hourly)
  • Create a "continuous" Job Opening (e.g. adjunct, part-time hourly)
  • Create a Job Opening driven by a position
  • Create a Job Opening driven by a job code

Scenarios for HH.001.6 - Approve a Job Opening:

  • Manage approvals for a Job Opening and insert additional approvers on an opening
  • Approve a Job Opening with a single approver and a Job Opening with multiple approvers
  • Deny a Job Opening
  • Resubmit a Job Opening

HH.001.1 - Create a Job Opening & Enter Job Details:

  • Error Condition: Start creating a job by using a position not available.
    • Expected Behavior: User is unable to start the process without a position that is open/available.

HH.001.3 - Add Qualifications to a Job Opening:

  • Error Condition: Enter the same degree twice.
    • Expected Behavior: User receives and error message indicating the duplicate entry.

HH.001.4 - Add Screening Criteria to a Job Opening:

  • Error Condition: Attempt to add screening points that total over 100 using point structure.
    • Expected Behavior: User receives and error message indicating the point total issue.

HH.001.5 - Add Job Posting Details:

  • Error Condition: Set the job posting open date after the job posting close date.
    • Expected Behavior: User receives and error message indicating the date ordering issue needs to be resolved.

HH.001.6 - Approve a Job Opening:

  • Error Condition: Add additional approvers to an approval in process as an approver.
    • Expected Behavior: User is unable to add approvers in the approval process while the process has initiated and the messaging indicates as such.

The High Level (Tier 1) UAT Framework:

Next Step (Tier 2) in the High Level UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

PDF Version of Flow Diagram for Printing

Security Matrix Mapping Information

Security Roles Necessary for Testing

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role Names needed to execute the User Acceptance Testing relevant to this UAT guide.

HH.001.1.1 - Create a Job Opening:

MENU: Recruiting > Create Job Openings
ROLENAME:  ZZ Recruiter (Recruiter)
ROLENAME:   ZZ Recruiting Admin Local (Recruiting Manager)        

MENU: Recruiting Homepage > Recruiting Activities Tile> Create Menu> Create Job Openings
ROLENAME:  ZZ Hiring Manager (Manager)

HH.001.1.2 - Add a Hiring Team,
HH.001.1.3 - Add Qualifications,
HH.001.1.4 - Add Screening Criteria,
HH.001.1.5 - Add Job Posting Detail (Search Job Openings):

MENU: Recruiting > Search Job Openings [To identify the record to perform the 'Add' tasks]
ROLENAME:  ZZ Recruiter (Recruiter)
ROLENAME:   ZZ Recruiting Admin Local (Recruiting Manager)  

MENU: Recruiting Homepage > Recruiting Activities Tile> Search Menu> Search Job Openings
ROLENAME:  ZZ Hiring Manager (Manager)

HH.001.1.6 - Approve a Job Opening:

MENU: Recruiting>Pending Approvals
ROLENAME:  ZZ Recruiter (Recruiter)
ROLENAME:  ZZ Recruiting Admin Local (Recruiting Manager)

General Ability to Search Job Openings:

MENU: Recruiting > Search Job Openings
ROLENAME:  ZZ Recruiter (Recruiter)
ROLENAME:  ZZ Recruiting Admin Local (Recruiting Manager)
ROLENAME:  ZZ Interested Party (External Interested Pre-Applicant)

MENU: Recruiting Homepage > Recruiting Activities Tile> Search Menu> Search Job Openings
ROLENAME:  ZZ Hiring Manager (Manager)

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