HH.001.8 Enter and Process Absence Takes

User Acceptance Test Overview

The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.

Self-Paced Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • AB100 Absence Management
  • MS100 HCM Manager Self-Service

To register for these required courses visit the ctcLink Training Registration Page.

Instructor-Led Training Materials and Recordings

If a step notes that SBCTC Executes, please submit a ticket through Oracle Test Manager to notify the State Board to run the process and specify what date range to run the process for.

Minimum Test Case (Data) Scenarios:

Scenarios for HH.001.8 - Enter Absence Request

  • Processing Vacation Leave, Sick Leave, Personal Holiday and Personal leave for Classified Employees
  • Processing Vacation Leave, Sick Leave, Personal Holiday and Personal leave for Exempt Employees
  • Processing Sick Leave, Personal Holiday and Personal leave for Full-time Employees
  • Processing Sick Leave, Personal Holiday and Personal leave for Part-time/Adjunct Employees
  • Processing Sick Leave for Hourly and Student Employees

HH.001.8.1 - Enter Absence Request

  • Error Condition: Check for leaves entered for employees not having sufficient balance.
    • Expected Behavior: The leave hours exceeding the balance will be converted as unpaid time and sent over to payroll.

Previous Step in the High Level UAT Framework:

Last Step in the High Level UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

Security Roles Necessary for Testing

The information below provides those  completing the Security Matrix  Mapping templates with the Menus, Pages and Role Names needed to execute  the User Acceptance Testing  relevant to this UAT guide.

HH.001.8.1 - Enter Absence Request:

MENU: Employee Self Service (Fluid Page) > Time (Fluid Tile) > Request Absence
ROLENAME:  ZZ PeopleSoft User (General User Fluid Page Access)                        

MENU: Manager Self Service (Fluid Page) > Select the Team Time tile
ROLENAME: ZZ HCM Manager (Manager Self Service - My Team)

MENU: Workforce Administrator (Fluid Page) > Absence Administrator (Fluid Tile)
ROLENAME:  ZZ SS ABS Administration (Administrator Access to Absence Processes)

HH.001.8.2 - Adjust Absence Request:

MENU: Workforce Administrator (Fluid Page) > Absence Administrator (Fluid Tile)
ROLENAME:  ZZ SS ABS Administration (Administrator Access to Absence Processes)

HH.001.8.3 - Approve Absence Request:

MENU: Manager Self Service (Fluid Page) > Approvals (Fluid Tile)
ROLENAME: ZZ HCM Manager (Manager Self Service - Approvals)

HH.001.8.4 - Identify and Calculate Absence Entitlements:

MENU: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll
ROLENAME:  ZZ SS ABS Administration (Administrator Access to Absence Processes)

HH.001.8.5 - Review Results:

MENU: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Review Absence/Payroll > Results by Calendar Group
ROLENAME:  ZZ SS ABS Administration (Administrator Access to Absence Processes)

HH.001.8.6 - correct errors:

MENU: Workforce Administration > Job Information > Job Data
ROLENAME:  ZZ HR Employee Maintenance (Processor)
ROLENAME:   ZC HR Employee Maintenance (Correct History)

HH.001.8.7 - Finalize Absence Run:

MENU: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll
ROLENAME:  ZZ SS ABS Administration (Administrator Access to Absence Processes)

HH.001.8.8 - Send Absence Data to Time and Labor:

MENU: Global Payroll & Absence Management > Absence and Payroll  Processing > Absence Conversion Processing > To Payroll for North  America
ROLENAME: ZZ SS ABS Administration (Administrator Access to Absence Processes)

PDF Version of Flow for Printing

If a step notes that SBCTC Executes, please submit a ticket through Oracle Test Manager to notify the State Board to run the process and specify what date range to run the process for.

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