CH.001.4 FWL Submit Contract for Approval

User Acceptance Test Overview

College who have not configured the Automated Approval process may skip steps CH.001.4.1 thru CH.001.4.3 and may start at step CH.001.4.4 - Approve/Deny Instructor Contract on FWL Maintenance.

The information below is intended to provide colleges guidance on  performing a User Acceptance Test on this business process.  The  business process shown in the flow diagrams below may be only part of  what is needed to complete an end-to-end test of a full business cycle.  Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.

Self-Pace Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • FW100 Faculty Workload (Payroll, HCM)
  • FW200 Intermediate Faculty Workload

To register for these required courses visit the ctcLink Training Registration Page.

Instructor-Led Training Materials and Recordings

Instructor-Led Training Materials

Training Session Recordings

Links to Quick Reference Guides - Steps in the Test Process

CH.001.4.1 (AWE enabled colleges only)- Submit for Approval via Online Contract in FWL Maintenance:

CH.001.4.2 (AWE enabled colleges only) - Submit for Approval via Mass Approval Page:

CH.001.4.3 - Approve/Deny Instructor Contract:

Colleges not AWE enabled:

AWE enabled colleges:

CH.001.4.4 Approve/Deny Instructor Contract on FWL Maintenance:

CH.001.4.5 - Instructor Accepts/Rejects Contract on Faculty  Center:

Minimum Test Case (Data) Scenarios:

Scenarios for CH.001.4.1 - Submit for Approval via Online Contract in FWL Maintenance:

  • Submit a contract for approval.

Scenarios for CH.001.4.2 - Submit for Approval via Mass Approval Page:

  • Submit a contract for approval.

Scenarios for CH.001.4.3 - Approve/Deny Instructor Contract:

  • Approve a contract.
  • Deny a contract.

Scenarios for CH.001.4.4 - Approve/Deny Instructor Contract on 
FWL Maintenance:

  • Approve a contract.
  • Deny a contract.

Scenarios for CH.001.4.5 - Instructor Accepts/Rejects Contract on 
Faculty  Center:

  • Accept a contract and sign.
  • Reject a contract and specify a reason related to contract being incorrect.
  • Reject a contract and specify a reason related to contract being declined, due to not wanting to work for the college.
  • Error Condition: Enter an HR Department code for a department where no contracts are awaiting submission.
    • Expected Behavior: System will no records.

Return to the High Level (Tier 1) UAT Framework:

Next Step (Tier 2) in the High Level UAT Framework:

Links to User Acceptance Test 'How To' and Environment URL Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides those  completing the Security Matrix Mapping templates with the Menus, Pages  and Role names needed to execute the User Acceptance Testing relevant to this UAT guide.

CH.001.4.1 - Submit for Approval via Online Contract in FWL Maintenance:

MENU: Curriculum Management > CTC Custom> Faculty Workload> Faculty Workload Faculty Workload Transaction > Maintain Faculty Workload
ROLENAME: ZZ FWL Contract Submit

CH.001.4.2 - Submit for Approval via Mass Approval Page:

MENU: Curriculum Management > CTC Custom> Faculty Workload> Faculty Workload Processing> Mass Approval
ROLENAME: ZZ FWL Contract Approve

CH.001.4.3 - Approve/Deny Instructor Contract:

If AWE not enabled:

MENU: Navigation:  NavBar > Navigator > Curriculum Management >  CTC Custom > Faculty Workload > Faculty Workload Processing > FWL Mass Approval
ROLENAME: ZZ FWL Contract Approve

If AWE enbled:

MENU: MENU: Curriculum Management > CTC Custom> Faculty Workload> Faculty Workload Processing> FWL Mass Approval for AWE
ROLENAME: ZZ FWL Contract Approve
ROLENAME: CTC_FWL_WAxxx_ALL_APPROVER - Super Approver (typically only 1 or 2 staff would have this Super Approver)

CH.001.4.4 - Approve/Deny Instructor Contract on FWL Maintenance:

MENU: Curriculum Management > CTC Custom> Faculty Workload> Faculty Workload Transaction> Maintain Faculty Workload
ROLENAME: ZZ FWL Contract Approve

CH.001.4.5 - Instructor Accepts/Reject Contract on Faculty Center:

MENU: Self Service > Faculty Center> Contract Info
ROLENAME: ZZ SS Faculty

PDF Version of Flow Diagram for Printing

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