Assign Student Activity Guide by Population Selection

Purpose: Use this document as a reference for how to assign a student activity guide by population selection in PeopleSoft.

Audience: Student Services staff

You must have at least one of these local college-managed security roles:

  • ZD CC Activity Guide
  • ZZ CC Activity Guide

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

All colleges are set up with the Personal Information Verification guide - you can begin assigning it to students at any time. Don't forget to test out the functionality in PCD first to get the hang of it.

Assign Student Activity Guide by Population Selection

Navigation:  Campus Community > Task Management Work Center > Assign Tasks

  1. The Assign Tasks Run Control ID page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
  3. Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended, e.g., WA220_ACTIVITY_GUIDES.
  4. The Assign Tasks page displays.
  5. Input the Academic Institution.
  6. Input the Template ID = "CTC_TM_PER."
  7. Input Context Data fields.
  8. Verify Request Options are set to "Assign."
  9. Select the Population Selection checkbox.
  10. Selection Tool: Activate the drop-down menu and choose PS Query. 
  11. Enter or look up the appropriate Query Name for your business process. To access the most up-to-date query information, visit dataservicesmetalink.sbctc.edu. 
Assign Tasks page
  1. Input Query Prompts, if applicable.
  2. Select OK.
  3. Select Preview Selection Results to validate the query population.
  4. Select Return after reviewing query results.
  5. Select Run. Please refer to the Process Scheduling QRG for further instructions.
  6. Process complete.

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