9.2 OAAP Terms Setup

Purpose: Use this document as a reference for how to configure Terms Setup in the OAAP.

Audience: Online Admissions staff.

OAAP Terms Setup

Important! 
Colleges charging application fees in OAAP will need to coordinate with their Student Financials staff to update the Application Fees configuration in ctcLink. For each term you set up to display in OAAP, an Application Fee must also be set up for that term in ctcLink. If this Application Fee setup is missing in ctcLink for a term a student applies to in OAAP, the application will fail to submit. See QRG 9.2 Managing Admissions Application Fees Configuration.

To add new terms, follow steps 1-10. To remove old terms, skip to the Existing Terms section of this QRG.

  1. Access the Online Admissions Application Portal.
  2. The admin user will be able to login using the LDAP username and password.
  3. Enter the Username and Password.
  4. Select the Sign In button.
OAAP College Admin Log In Page
  1. The OAAP Dashboard displays for the Admin.
  2. Select the Institution Setup drop-down menu.
  3. Select the Terms Setup from the sub-menu.
  4. The Terms Setup page displays to the right. View the OAAP Template Mapping for Term Setup section. If you’ve built out your term session table, the OAAP can pull up to two years.
Select Terms Setup

Create Terms

The terms are fetched from the Term/Session Table in PeopleSoft before being displayed in the list on the OAAP.

  1. Create Terms Setup by completing these required fields:
    • Academic Institution
    • Programs
    • Types
    • Terms (Multiple Terms can be selected)
  2. Select the Add button.
Confirm if you want to delete
  1. A Terms Setup Saved Successfully message displays.
  2. Select OK to return to main page.
Terms Setup Saved message

OAAP Template Mapping for Term Setup

Admit Type
Academic Program
OAAP Template
First Year  + Academic = General Admissions
First Year
+
Baccalaureate
=
General Admissions
First Year
+
Non-Award Seeking  =
General Admissions
First Year
+
Professional Technical  =
General Admissions
First Year
+
Transitional Studies  =
BEdA/ Transitional Studies
Reapplying  +
Academic
=
General Admissions
Reapplying
+
Baccalaureate
=
General Admissions
Reapplying
+
Non-Award Seeking
=
General Admissions
Reapplying
+
Professional Technical
=
General Admissions
Reapplying
+
Transitional Studies
=
BEdA/ Transitional Studies
Running Start  +
Academic
=
Running Start
Running Start
+
Baccalaureate
=
Running Start
Running Start
+
Non-Award Seeking
=
Running Start
Running Start
+
Professional Technical
=
Running Start
Running Start
+
Transitional Studies
=
Running Start
Transfer +
Academic
=
General Admissions
Transfer
+
Baccalaureate
=
General Admissions
Transfer
+
Non-Award Seeking
=
General Admissions
Transfer
+
Professional Technical
=
General Admissions
Transfer
+
Transitional Studies
=
BEdA/ Transitional Studies

Existing Terms

Terms will only appear until the first date of the term configured on the Term/ Session Table. Changes made after the beginning of a term will result in the term in progress being removed from the table.

  1. The Terms Setup page displays.
  2. To remove a term without deleting other terms, select the pencil icon in the Action column.
The image highlights the pencil icon in the Action Column
  1. Uncheck the term you want to remove from the Academic Terms drop-down menu, then click out of the box. 
The image displays the popup box in the center of the screen listing terms to uncheck for removal.
  1. To delete all the terms on a row, select the trashcan icon in the Action column.
Delete term icon
  1. A warning message displays.
  2. Select Yes or Cancel to perform applicable action and return to the main page.
Warning message
  1. You have successfully created, edited, and deleted Terms on the OAAP page.
  2. Process complete.

4 Comments

Derreck Pressley

What happens to applications for a term that is deleted? Is there a way to move those applications to another term in a batch?

Derreck Pressley

If all the terms are listed on the same row, how does it know which term to delete? It seems like it would delete all the terms when you just one to delete one.

Tanjagay Martin

Hi Derreck, Thank you for your question. Submitted and in-progress OAAP applications are not affected when you remove an older term from the Terms Setup table. Suppose a student has an in-progress application for a term that you've deleted. The student can successfully submit the in-progress application. If a student requests to move an admit term after submission, staff will make the changes in PeopleSoft. ~Tanjagay Martin | CS Core Trainer

Tanjagay Martin

Hello Derreck! Colleges are responsible for removing older terms from the OAAP Term Setup table. Selecting the pencil icon will allow you to activate the Academic Terms drop-down list and uncheck the specific term you wish to remove. The term will no longer be available to students to select once it has been removed. ~Tanjagay Martin | CS Core Trainer

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