9.2 OAAP Terms Setup
Purpose: Use this document as a reference for how to configure Terms Setup in the OAAP.
Audience: Online Admissions staff.
OAAP Terms Setup
Important!
Colleges charging application fees in OAAP will need to coordinate with their Student Financials staff to update the Application Fees configuration in ctcLink. For each term you set up to display in OAAP, an Application Fee must also be set up for that term in ctcLink. If this Application Fee setup is missing in ctcLink for a term a student applies to in OAAP, the application will fail to submit. See QRG 9.2 Managing Admissions Application Fees Configuration.
To add new terms, follow steps 1-10. To remove old terms, skip to the Existing Terms section of this QRG.
- Access the Online Admissions Application Portal.
- The admin user will be able to login using the LDAP username and password.
- Enter the Username and Password.
- Select the Sign In button.
- The OAAP Dashboard displays for the Admin.
- Select the Institution Setup drop-down menu.
- Select the Terms Setup from the sub-menu.
- The Terms Setup page displays to the right. View the OAAP Template Mapping for Term Setup section. If you’ve built out your term session table, the OAAP can pull up to two years.
Create Terms
The terms are fetched from the Term/Session Table in PeopleSoft before being displayed in the list on the OAAP.
-
Create Terms Setup by completing these required fields:
- Academic Institution
- Programs
- Types
- Terms (Multiple Terms can be selected)
- Select the Add button.
- A Terms Setup Saved Successfully message displays.
- Select OK to return to main page.
OAAP Template Mapping for Term Setup
| Admit Type | Academic Program | OAAP Template | ||
|---|---|---|---|---|
| First Year | + | Academic | = | General Admissions |
| First Year |
+ |
Baccalaureate |
= |
General Admissions |
| First Year |
+ |
Non-Award Seeking |
= |
General Admissions |
| First Year |
+ |
Professional Technical |
= |
General Admissions |
| First Year |
+ |
Transitional Studies |
= |
BEdA/ Transitional Studies |
| Reapplying |
+ |
Academic |
= |
General Admissions |
| Reapplying |
+ |
Baccalaureate |
= |
General Admissions |
| Reapplying |
+ |
Non-Award Seeking |
= |
General Admissions |
| Reapplying |
+ |
Professional Technical |
= |
General Admissions |
| Reapplying |
+ |
Transitional Studies |
= |
BEdA/ Transitional Studies |
| Running Start |
+ |
Academic |
= |
Running Start |
| Running Start |
+ |
Baccalaureate |
= |
Running Start |
| Running Start |
+ |
Non-Award Seeking |
= |
Running Start |
| Running Start |
+ |
Professional Technical |
= |
Running Start |
| Running Start |
+ |
Transitional Studies |
= |
Running Start |
| Transfer |
+ |
Academic |
= |
General Admissions |
| Transfer |
+ |
Baccalaureate |
= |
General Admissions |
| Transfer |
+ |
Non-Award Seeking |
= |
General Admissions |
| Transfer |
+ |
Professional Technical |
= |
General Admissions |
| Transfer |
+ |
Transitional Studies |
= |
BEdA/ Transitional Studies |
Existing Terms
Terms will only appear until the first date of the term configured on the Term/ Session Table. Changes made after the beginning of a term will result in the term in progress being removed from the table.
- The Terms Setup page displays.
- To remove a term without deleting other terms, select the pencil icon in the Action column.
- Uncheck the term you want to remove from the Academic Terms drop-down menu, then click out of the box.
- To delete all the terms on a row, select the trashcan icon in the Action column.
- A warning message displays.
- Select Yes or Cancel to perform applicable action and return to the main page.
- You have successfully created, edited, and deleted Terms on the OAAP page.
- Process complete.
What happens to applications for a term that is deleted? Is there a way to move those applications to another term in a batch?