ctcLink Reference Center9.2 Campus Solutions9.2 CS - Curriculum Management Grading9.2 Adding, Changing or Removing a Final Grade via Quick Enrollment

9.2 Adding, Changing or Removing a Final Grade via Quick Enrollment

Purpose: Use this document as a reference for posting, changing or removing student grades in ctcLink.

Audience: Student Records staff.

Faculty can enter notes on their grade roster that posts to the student transcript. These should be removed before posting. Follow the QRG 9.2 Remove Grade Roster Notes to remove notes after grades have been posted.

Add a Student Grade

Navigation: NavBar > Navigator > Records and Enrollment > Enroll Students > Quick Enroll a Student

  1. The Quick Enroll a Student search page displays.
  2. Enter or lookup ID.
  3. Academic Career: Enter or Look Up.
  4. Academic Institution: Enter or Look Up.
  5. Term: Enter or Look Up.
  6. Select the Add button.
Quick Enroll a Student Add a New Value tab
  1. The Class Enrollment tab displays.
    • Select "Add Grade" from the Action drop-down menu.
    • Class Nbr:  Enter or Look Up (The look up will only return classes the student is enrolled in).
  2. Select the Units and Grade tab.
Class Enrollment tab
  1. The Units and Grade tab displays.
    • Grade Base: verify the correct grading basis.
    • Grade Input: enter the student grade.
  2. Select the Other Class Info tab.
Units and Grade tab
  1. The Other Class Info tab displays.  No entry required.
  2. Select the General Overrides tab.
Other Class Info tab
  1. The General Overrides tab displays.
    • If necessary, select the appropriate checkboxes to override various settings based on college business processes. See the table below for override descriptions.
  2. Select the Class Overrides tab.
General Overrides tab
  1. The Class Overrides tab displays.
    • If necessary, select the appropriate checkboxes to override various settings based on the college business processes. See the table below for override descriptions.
  2. Select Submit. 
Class Overrides tab
  1. The updated Class Enrollment tab displays.
  2. Verify the status for each class is "Success". 
  3. If there are errors, select the Errors link to view the message.
  4. After errors are fixed, select e Submit until each class has a "Success" status. 
updated Class Enrollment tab
  1. The process to quick enroll a student is now complete.
Change or Remove a Final Grade

Navigation: NavBar > Navigator > Records and Enrollment > Enroll Students > Quick Enroll a Student

  1. The Quick Enroll a Student search page displays.
  2. Enter ID.
  3. Enter Academic Career.
  4. Enter Academic Institution.
  5. Enter Term.
  6. Select Add.
quick enroll a student change or remove search
  1. The Class Enrollment tab displays.
  2. Select "Change Grade" or "Remove Grade" from the Action drop-down menu.
  3. Enter Class Nbr.
  4. If this student needs additional grade changes for this term, select the Add a New Row [+] button.  A new blank row will be created, which you'll use to enter another grade change.
  5. Select the Units and Grade tab.
Quick Enrollment page for change or remove section
  1. The Units and Grade tab displays.
    • Grade Base: verify the correct grading basis.
    • Grade Input: change or remove the grade.
  2. Select the Other Class Info tab.
Other Class Info tab change grade
  1. The Other Class Info tab displays.  No inputs needed.
  2. Select the General Overrides tab.
Other class info tab in change or remove section
  1. The General Overrides tab displays.
    • If necessary, select the appropriate checkboxes to override various settings based on the college business processes. See the table at the beginning of this QRG for override descriptions.
  2. Select the Class Overrides tab.
General overrides tab in change or remove section
  1. The Class Override tab displays.
    • If necessary, select the appropriate checkboxes to override various settings based on the college business processes. See Enrollment Override options in next section of this QRG for override descriptions.
  2. Select Submit.
Class overrides tab in change or override section
  1. The Class Enrollment tab displays.
  2. Verify the status for each class is "Success".
success status in change or remove section
  1. If there are errors, select the Errors link to view the error message.
  2. After errors are fixed, select Submit until each class has a "Success" status.
errors status
  1. The process to change or remove a final grade is now complete.
  2. End of procedures.
Enrollment Override Options

Override

Explanation

Appointment

Select to allow override of appointment date, time and unit maximums set on enrollment appointments.

Unit Load

Select to allow override of any unit limits, minimum or maximum.

Time Conflict

Select to allow student to enroll in courses scheduled for the same dates/times.

Action Date

Select to make the Action Date field available so you can enter a different processing date.

Designation

Select to allow adding a requirement designation for a class that does not have one. Also, select to allow omitting a requirement designation that is required.

Career

Select to allow a student to enroll in a class outside of their program's academic career (e.g. Continuing Education student enrolling in an academic course without a academic program stack)

Service Indicator

Select to allow override of any holds (unusual action codes) that the student has so that enrollment is allowed.

Requisites

Select to allow override of requisite checking, allows student to enroll in a course when they do not meet the requirement.

Closed Class

Select to allow enrollment in classes that are closed due to capacity size (e.g. full class section). Also select to allow placing a student on the waiting list if waiting list capacity is full.

Class Links

Select to allow an add or drop without all the required related component sections in a class association group. Select also to allow enrollment into a non-enrollment type section and to allow multiple enrollments in a course.

Class Units

Select to adjust the units for a variable unit course.

Grading Basis

Select to allow override of the grading basis established for the class. (e.g. Changing a student from Graded to P/NP).

Permission Nbr. 

Select to enter a student's permission number to enroll in a class.

Dynamic Dates

The system populates this field by default with a value of 'N'. A DMS script sets the value to 'Y' for those access IDs that allow access to all existing overrides. Review your security setup and set this value accordingly. Not typically used.

Wait List Okay

Select to allow the addition of a student to the waiting list of a class section when the class section, combined section, or reserve capacity is full.


2 Comments

Derreck Pressley

Hello,

I don't see where it covers removing a grade in the qrq, just changing a grade?

Tanjagay Martin

Hi Derreck, Thank you for your question. Removing the grade is included on line 8 of the Change or Remove Final Grade foldable section. ~Tanjagay Martin | CS Core Trainer

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