9.2 Tracking Retirement Fields

Purpose: Use this document as a reference for using the custom page Retirement Fields in ctcLink.

Audience: Benefits Administrators, HR Core Administrators.

Tracking Retirement Fields

Navigation:  NavBar > Navigator > Benefits > CTC Custom > Retirement Fields

  1. The Retirement Fields search page displays.
  2. Enter the Empl ID.
  3. Select the Search button.
Retirement Fields search
  1. The Retirement Fields page displays.  Fields not ctcLink delivered are supplied by this manual entry page:
    • TIAA/CREF MODE - Not reported, you can leave blank for new hires OR use if DRS plans have been changed
    • Retiree Type Code - Use for DRS retirees returning to work (RRTW). 97= TRS1; 98= Eligible; 99= Not Eligible
    • DRS Option (Election) -
    • DRS Option Date - DRS plan choice date selected by employee (left blank if employee does not make a choice)
    • Ret Deduction Ind - Choose Academic year/always take OR Always Take - best practice to choose Always Take
    • Prior RET Plan - Choose prior retirement plan
    • Retirement Plan Effective Date - TO BE UPDATED
  2. If the employee is not in a retirement plan then all fields will display as blank, with the system date in place as the effective date.
  3. If the employee is terminated the last effective date where changes were made will display, with all selections present, however the “Current Retirement Plan” will not display any value.
  4. If the employee is active and in a retirement plan, the most recent effective date will display with all selections made on that date, and the Current Retirement Plan will display to match the one entered on the page Retirement Plans in the Enroll in Benefits menu tree.
  5. New hires (or people who have had changes in their retirement that effects these reported values) must have their information entered into these fields manually as nothing will default into the fields other than Current Retirement Plan as that is a ctcLink value from another page.
  6. When making a change to a current employee, another row with a new effective date must be added.

NOTE: Retirement Fields needs to be maintained so that downstream reporting will be accurate for DRS and TIAA-CREF, but this does not affect the actual retirement deductions if fields are left blank.

Retirement fields page
  1. Refer to Dates on Retirement Plan Pages QRG.
  2. The process to track retirement fields is now complete.
  3. End of procedure.



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