9.2 Creating and Working With Direct Debits

Purpose: Use this document as a reference for creating and working with direct debits in ctcLink.

Audience:  Accounts Receivable staff.

You must have at least one of these local college managed security roles:

  • ZZ AR Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Creating and Working with Direct Debits

Navigation:  NavBar > Navigator > Accounts Receivable > Direct Debits > Administer Direct Debits > Create Direct Debits

  1. The Create Direct Debits run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID.
  4. Select Add.
Create Direct Debits Add a New Value tab
  1. The Create Direct Debits page displays.
  2. Enter Business Unit.
  3. Select Process Frequency.
  4. Select  Due Date Option:
    1. Max Due (maximum due date) - used to process open items with due dates that are the same as or earlier than the date that you enter. When you select this option, the field that follows becomes Max Due Date (maximum due date).  
    2. Days Prior - used to process items before the due date. For example, when you choose this option and enter "10" in the Days Prior to Due Date field, the process selects all items that are due within 10 days from the current date.
  5. Enter Direct Debit Profile ID.  Select the profile with the processing parameters you want to use. This restricts the selection of open items to those customers who have the same profile.
  6. Enter Direct Debit Group.  Select the direct debit group assigned to the customers whose items you want to process. This restricts the selection of open items to those customers who have the same group.
  7. If desired, select the Auto-Remit Direct Debits checkbox.  Choosing this option will automatically assign a "Remitted" status to direct debits with no exceptions.  If any of the direct debits that the process creates have exceptions, their status is "Pending" on the direct debit worksheet. Set the default for this field on the Receivables Definition - Accounting Options 2 page.
  8. Enter Bank Code.
  9. Enter Bank Account.
  10. Enter EFT Layout.  Enter the code used to request the funds.  The system populates the layout code from the direct debit profile ID that you select. To use a different layout, override the code.
  11. Select Run.  Please refer to the Process Scheduling QRG for further instructions.
Create Direct Debits page
  1. Process complete.


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