9.2 Updating Noncapitalized Costs

Purpose:  Use this document as a reference for updating noncapitalized costs in ctcLink.

Audience:  Asset Management staff

You must have at least one of these local college managed security roles:

  • ZZ Asset Entry
  • ZZ Asset Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Updating Noncapitalized Costs

Navigation:  NavBar > Navigator > Asset Management > Asset Transactions > Financial Transactions > Update Non-Capitalized Cost

  1. The Update Non-Capitalized Costs search page displays.
  2. Enter Business Unit.
  3. Enter additional Search Criteria to identify your asset.
  4. Select Search.
Update Non Capitalized Costs search page
  1. The Update Non-Capitalized Cost page displays.  Use it to identify the books associated with the asset and to view the information required to update the noncapitalized cost of the asset.
  2. Enter Cost Type.
  3. Enter Quantity.
  4. Enter Transaction Cost.
  5. Select the Chartfields tab.
Update Non Capitalized Cost page
  1. The Chartfields tab displays.  Use it to associate the non-capitalized cost updates with a specific chartfield values.
  2. Enter Operating Unit.
  3. Enter Fund.
  4. Enter Department.
  5. Enter Class.
  6. Enter State Purpose.
  7. Select Save.
Chartfields tab

You must have at least one of these local college managed security roles:

  • ZD Asset Management Inquiry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

  1. Next, navigate to:

Navigation:  NavBar > Navigator > Asset Management > Asset Transactions > History > Review Cost > Cost History List 

  1. The Cost History List tab displays.
  2. Select the Non Cap History List tab.
Cost History List tab
  1. The Non Cap History List tab displays.  Use it to view the history of a non-capitalized asset's transactions.
  2. Select the Chartfields tab.
Non Cap History List tab
  1. The Chartfields tab displays.  The chartfield details for this transaction are displayed. You can view the non-capitalized asset cost details for this transaction.
  2. Select the Non Cap History Detail tab.
Chartfields tab
  1. The Non Cap History Detail tab displays.  Use it to view detailed transaction information.
Non Cap History Detail tab
  1. Process complete.

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