9.2 Retiring Assets as a Trade-In

Purpose:  Use this document as a reference for retiring an asset that has been traded for another consideration in ctcLink.

Audience:  Assets staff

You must have at least one of these local college managed security roles:

  • ZZ Asset Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Retiring Assets as a Trade-In

Navigation:  NavBar > Navigator > Asset Management > Asset Transactions > Asset Disposal > Retire/Reinstate Asset

  1. On the Asset Retirements search page, enter Business Unit.
  2. Enter additional Search Criteria to identify your asset.
  3. Select Search.  The Retire Assets tab will display.
Asset Retirements search page
  1. Use the Retire Assets tab to retire or reinstate an asset.
  2. Select Retire As = "Traded In for another Asset".
  3. Select Go.  The Retire Assets tab will be updated.
Retire Assets tab
  1. The updated Retire Assets tab displays.
  2. The Disposal Code field displays the retirement type that you selected. The application calculates gain or loss amounts based on the disposal code.
  3. Enter the amount of the proceeds for the transaction in the Proceeds field.
  4. Select Trans Code = "Trade In".
  5. Select Save.
Retire Assets tab
  1. Process complete.

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