9.2 Adjust Asset Information

Purpose: Use this document as a reference for adjusting asset information in ctcLink.

Audience: Financial Asset Manager, Facilities Asset Manager.

You must have at least one of these local college managed security roles:

  • ZZ Asset Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Adjusting Asset Information

Navigation:  NavBar > Navigator > Asset Management > Asset Transactions > Financial Transactions > Cost Adjust/Transfer Asset

  1. The Asset Cost Adjust/Transfers page displays.  Use it to enter search criteria for the asset:
    1. Enter Business Unit.
    2. Enter Asset Identification.
    3. Select Search.
Asset Cost Adjust Transfers search page
  1. The Main Transaction page displays.  Use it to perform a financial transaction on an asset:
    1. Use the Action drop-down menu to select the ‘Adjustment’ option.
    2. Select GO!

Note: If the asset you are adjusting is a parent or child asset, you will receive a message letting you know that there is an associated asset.  Select OK to acknowledge the message.

Main Transaction page
  1. The Cost Information page displays.  Use it to enter or adjust the cost information required by the transaction that you initiated from the Main Transaction page:
    1. If necessary, adjust the quantity in the Quantity field.
    2. Enter the new adjusted cost of the asset in the Cost field.
    3. Select Apply.
    4. Select Save.
Cost Information page

Note: The system automatically adjusts the values in the Quantity and Cost fields by the amounts specified in the Adjust All Rows By fields.

  1. Next, navigate to the Cost History List page to review the asset information.

Reviewing Asset Cost History

You must have at least one of these local college managed security roles:

  • ZD Asset Management Inquiry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  NavBar > Navigator > Asset Management > Asset Transactions > History > Review Cost

  1. The Asset Cost History search page displays.
    1. Enter Business Unit.
    2. Enter Asset Identification.
    3. Select Search.
Asset Cost History search page
  1. The Cost History List page displays.  Use it to view the history of an asset's transactions.

Note: The page displays the total quantity and cost adjusted for this asset. The quantity and cost are adjusted in all cost rows.

Cost History List page
  1. Process complete.

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