Post Budget Journal (Online)

Purpose: Use this document as a reference for posting budget journals online in ctcLink.

Audience:  Commitment Control staff.

You must have at least one of these local college managed security roles:

  • ZD CC Budget Inquiry
  • ZZ CC Budget Entry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Post Budget Journal (Online)

Navigation: Commitment Control > Budget Journals > Enter Budget Journals

Note: The Approval Header Status of Budget Journal should be in Approved Status.

  1. The Enter Budget Journals page displays.
  2. If Business Unit did not automatically populate, enter or select the business unit in the Business Unit field.
  3. Provide the other search criteria to find your Budget Journal ID, which you have already created. It is not necessary to enter all the fields.
  4. Select the Search button to display the journals that match your search criteria in the Journals grid.
  5. Select the relevant Journal ID link from the search results to open the Budget Journal.
  6. Select the Budget Lines tab and then select the relevant Journal ID link from the search results to open the Budget Journal.
    • Note: Make sure the default Post Journal is selected for Process field.
  7. You may check the Approval details by selecting Approved link next to the Approval Header Status in the upper right side of the page.
  8. Select the Process button.
  9. You will get message “Are you sure that you want to post this journal? (5010,45)”. Select Yes to proceed further or Select No, if you want to change anything.
  10. You will see the Budget Header Status is changed from None to Posted, if you everything is correct. You can check the Budget Activity Log details by selecting the Posted link.
Enter Budget Journals Find an Existing Value tab
Budget Header tab
Budget Lines tab
Commitment Control Activity log
  1. If there is any problem with Budget Journal then you will see Budget Header Status is changed to Error. Select Error link to open the Budget Exception page.
Budget Checking Errors window
  1. Select the Error link to open the Budget Exception page. Select to More Detail to see detail.
Budget Exception page
  1. Process complete.


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