9.2 Load Employee Data

Purpose:  Use this document as a reference for loading batches of employee expenses data into ctcLink.

Audience:  Expenses staff

You must have at least one of these local college managed security roles:

  • ZZ Expenses User Admin

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Load Employee Data

Navigation:  NavBar > Navigator > Travel and Expenses > Manage Employee Information > Load Employee Data

  1. The Load Employee Data run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID = "EmployeeLoadData".
  4. Select Add.
Load Employee Data Add a New Value tab
  1. The Load Employee Data page displays.
  2. Verify all process request check boxes are checked.
  3. Select Save.
  4. Select Run.  Please refer to the Process Scheduling QRG for further instructions.
Load Employee Data page
  1. The Process Scheduler Request pagelet displays.
  2. Ensure that the Expenses Employee Update Select checkbox is checked.
  3. Select OK.
Process Scheduler Request pagelet
  1. The Process Scheduler Request pagelet disappears.
  2. The updated Load Employee Data page displays.
  3. Note the Process Instance number, which you'll use to track your process in the Process Monitor.
updated Load Employee Data page
  1. Process complete.

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