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9.2 Initiating the Journal Generator Process

Purpose: Use this document as a reference for initiating the journal generator process for various Finance sub-modules in ctcLink.

Audience: Finance or Business Office staff

You must have at least one of these local college managed security roles:

ZZ GL Journal Generation

You must also set these User Preference Definitions:

User Preferences: General Ledger

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Initiating the Journal Generator Process

Navigation: General Ledger > Journals > Subsystem Journals > Generate Journals

The Generate Journals run control ID search page displays.
Select the Add a New Value tab.
Enter Run Control ID.
Select Add.

Generate Journals Add a New Value tab

The Generate Journals Request page displays.
Check the Journal Processing Options checkboxes that apply.
Select Process Frequency = "Always".
Enter SetID = "WACTC".
Enter Accounting Definition Name.
Enter Application Business Unit.
Enter Ledger Group.
Enter Template.
Enter From Date Option.
Enter From Date.
Enter To Date Option.
Enter To Date.
Select Run.

Generate Journals Request page

The Process Scheduler Request page displays.
Select the process(es) to generate the journals. "FS_JGEN" is the main journal generation process.
Select OK.

Process Scheduler Request page

The Process Scheduler Request page disappears.
The updated Generate Journals Request page displays.
Note the Process Instance number. Please refer to the Process Scheduling QRG for further instructions.

updated Generate Journals Request page

You must have at least one of these local college managed security roles:

ZD General Ledger Inquiry
ZZ GL Local Configuration

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

To verify that the journals were created:

Navigation: General Ledger > Review Financial Information > Journals

The Journals search page displays.
Select the Add a New Value tab.
Enter Inquiry Name.
Select Add.

Journals Add a New Value tab

The Journal Inquiry page displays.
Enter Unit.
Enter Ledger.
Enter Year.
Enter From Period.
Enter To Period.
Enter additional Journal Criteria to identify your journals.
Select Search.

Journal Inquiry page

The Journals section of the page displays.
Select the Journal ID of your journal.

Journals section

The Journal Inquiry Details page displays.
The Journal Line section displays individual journal lines and amounts.
Select the Drill to Source icon.

Journal Inquiry Details page

The Drill to Source page opens in a new window. Adjust as necessary.
Select Save.
Close the new window.

Drill to Source page

You must have at least one of these local college managed security roles:

ZZ GL Journal Entry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

To view and edit the actual journal:

Navigation: General Ledger > Journals > Journal Entry > Create/Update Journal Entries

The Create/Update Journal Entries search page displays.
Select the Find an Existing Value tab.
Enter Business Unit.
Enter Journal ID.
Select Search.

Create Update Journal Entries Find an Existing Value tab

The Header tab displays.
Select the Lines tab.

Header tab

The Lines tab displays.
After all errors have been corrected, enter Process = "Post Journal".
Select Process.

Lines tab

Process complete.

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