9.2 Waive High/Low Tuition (manually)

Purpose:  Use this document as a reference for how to calculate and view tuition for an individual student using the Assign Student Waiver page in ctcLink.  Visit the State Boards Tuition Waivers page.

Audience: Student Accounts Staff, Cashiers, Bursars.

Waive High/Low Tuition

Assign the Upper/Lower Tuition Waiver to a Student (manual application)

1. Run, sort, and review the query students needing the Upper/Lower Tuition Waiver

Navigation: NavBar > Navigator > Reporting Tools > Query > Query Viewer

  1. The Query Viewer search page displays.  
  2. Enter the applicable search criteria.
  3. Select the Search button.
  4. The Query page displays.
  5. Run query CTC_CS_SF_BAS_ENRL using your institution number/term and then download into a spreadsheet.
  6. Sort the data to ensure all credits are listed per student and review the data for combinations of course numbers above and below 300. Courses below 300 are considered the lower amount and above 300 is considered the upper amount. Example below:
Image of student enrollment spreadsheet data
2. Determine the waiver adjustment amount via SBCTC web calculator.
  1. If your institutions S&A fees are different than the State Board's tuition scale values, leave the check box empty.
  2. Select the S&A Fees worksheet tab and enter your institution's S&A Fee's into the proper fields.
  3. Return to the Calculate Bachelor Tuition worksheet and match the queried data to the appropriate fields in the worksheet (listed below)
    1. Select the student's Residency
    2. Enter the number of upper and lower credit amounts
    3. Review the fields below that, which indicate the method of tuition calculation.
    4. Change of Fee Pay Status required:  N/A (Legacy)
    5. Determine which fee should be waived
    6. Determine how much of the fee should be waived
Image of the high/low tuition calculator tab
3. Assign the specified waiver(s) using the using the override waiver fields.
  1. According to the calculator, it will be necessary (at the appropriate time of the quarter) to post the following tuition waivers:
    1. High/Low Operating Adjustment Waiver
      • $446.20
    2. High/Low Building Adjustment Waiver
      • $39.45
    3. High/Low S&A Adjustment Waiver
      • $66.60
  2. Navigate to the Assign Student Waiver ctcLink page:
    • NavBar > Navigator > Student Financials > Tuition and Fees > Assign Student Waiver
  3. The Assign Student Waiver search page displays.
  4. Select the Add a New Value tab.
  5. Enter the ID, Term, and Waiver Code.
  6. Select the Add button.
Entry page image of assign student waiver
  1. The Assign Student Waiver page displays.
  2. Enter the Effective Date (one day prior the beginning of the term is often used).
  3. Select the arrow to open the Override Waiver Code Values section.
    • In the Flat Amount field, enter the waiver amount
  4. Select the Save button to complete the waiver assignment.
Image of the full assign student page with fields completed

Validating Adjustments

Navigation:  NavBar > Navigator > Student Financials > Tuition and Fees > CTC Custom > Tuition Charge Calculation

  1. The Student Tuition Calculation search page displays.
  2. Enter the student ID, Academic Institution, and Term.
  3. Select the Search button.
  4. Select the student record from the search results.
  5. The Student Tuition Calculation page displays.
  6. A Warning is displayed not allowing further calculations for this student/term.
High Low tab Warning message
Validate the Waivers

Navigation: NavBar > Navigator > Student Financials > Tuition and Fees > Tuition Calculation

  1. The Tuition Calculation search page displays.
  2. Enter the Student ID.
  3. Select the Search button.
  4. The Tuition Calculation page displays.
  5. Use the arrow to scroll to the correct Academic Career (if needed).
  6. Use the lower arrow to scroll to the correct Academic Institution and Term.
  7. Select the Calculation Tuition and Fees button.
Tuition Calculation page Calculate Tuition and Fees button hightlighted
  1. Scroll to the correct Academic Career, Academic Institution and Term to review fees.
  2. Select the Display Student's Account link (top right).
Tuition Calculation page Display Student's Accounts link highlighted
  1. The Student Accounts page displays.
  2. Select the Account Details link for the term to review.
Student Accounts page
  1. The Account Details page displays.
  2. Validate that the waivers exist with the correct amounts.
Account Details page
  1. Process complete.

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