Search Results
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End-user Requester Printing a Requisition
Updated on: Jan 11, 2024
Purpose: Process to print requisitions using ctcLink's Employee Self Service module. Audience: End User. If you are the requester of a requisition, you may use the Employee Self-Service area in ctcLink to print your requisitions. -
Duplicate EMPLIDs for Same Person
Purpose: Guidance for managing multiple EMPLIDs (sometimes called "duplicate EMPLIDs") that belong to the same person. Audience: Student Records and Admissions staff -
Review Useful Life for Depreciated Assets
Updated on: Mar 31, 2022
Purpose: The Office of Financial Management (OFM) occasionally changes the Useful Life value for a selected Commodity Code. This export report provides the current Useful Life Value for each asset alongside the current value in the SAAM manual. Audience: Business office personnel that maintain depreciation records for capital assets. -
Viewing Cash Advances
Purpose: Use this document as a reference on how to view cash advances in ctcLink. Audience: All staff -
9.2 Creating Prospect Record
Updated on: Aug 31, 2023
Purpose: Use this document as a reference for how to add a prospect record into ctcLinkAudience: Advising staff -
Invalid Commodity Code Listing
Updated on: Jan 16, 2020
Purpose: The Office of Financial Management (OFM) periodically changes the Commodity Code listing in the SAAM manual. This report creates a listing of any assets (retired or active) with an obsolete commodity code. If these are current assets, you need to select a valid commodity code and make any adjusting accounting entries for any depreciation differences. Audience: Business office personnel that maintain depreciation records for capital assets. -
CC.013.1 Admissions (Project Archive)
Applicants can enter the PeopleSoft system using different paths. If the person record is already established in PeopleSoft, the admissions process can be used to update the Person Record or else it creates the Person Record and establishes a User ID for the applicant. Most students will use the Online Admissions Application Portal (OAAP) to apply for admissions. Based on questions entered as the applicant applies to establish the type of student they are (general admissions, running start, international, Basic Education), different types of data are gathered which can include: Applicant Biographical and contact information, applicant program of interest, admit term, citizenship and visa data, prior education data, emergency contact data, residency data, dependent information, etc. After the applicant submits their application the system runs a search process to determine if their person record exists in the system and either updates or creates the user. If a possible match is identified but not clear, the application can go to a suspense table for the colleges to evaluate prior to matching to an existing user profile or creating the new user record. This application suspense process is important to prevent duplicate records being entered from the Online Admissions Application. Another path for admissions is a manual process. This is used for paper applications or in some cases for applicant populations that can’t apply online, for example, Department of Correction applicants. The process allows colleges to manually create the person record and the application in one process called Application Entry. Once applications have been entered they will need to go through a process called Matriculation which establishes their student program record in PeopleSoft. The creation of the student program in PeopleSoft is important for many downstream processes such as activation for a term, enrollment appointments, financial aid processing, enrollment and eventually program completion. Applicants will also need to add or validate residency information as residency has a downstream impact on tuition calculation. The final step in the admissions process is sending admissions letters to students, communicating with them that they have a student profile established and giving them the next steps in the process toward enrollment. Occasionally continuing education students also need to be manually entered, these students can bypass the typical admissions processes and be entered directly with a Student profile using a process called Quick Admit. Quick admit is only used in cases where an application record is not needed prior to establishing a student program record and can only be used once for each student career. To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide. -
CF.002.1 Admissions (Project Archive)
Applicants can enter the PeopleSoft system using different paths. If the person record is already established in PeopleSoft, the admissions process can be used to update the Person Record or else it creates the Person Record and establishes a User ID for the applicant. Most students will use the Online Admissions Application Portal (OAAP) to apply for admissions. Based on questions entered as the applicant applies to establish the type of student they are (general admissions, running start, international, Basic Education), different types of data are gathered which can include: Applicant Biographical and contact information, applicant program of interest, admit term, citizenship and visa data, prior education data, emergency contact data, residency data, dependent information, etc. After the applicant submits their application the system runs a search process to determine if their person record exists in the system and either updates or creates the user. If a possible match is identified but not clear, the application can go to a suspense table for the colleges to evaluate prior to matching to an existing user profile or creating the new user record. This application suspense process is important to prevent duplicate records being entered from the Online Admissions Application. Another path for admissions is a manual process. This is used for paper applications or in some cases for applicant populations that can’t apply online, for example, Department of Correction applicants. The process allows colleges to manually create the person record and the application in one process called Application Entry. Once applications have been entered they will need to go through a process called Matriculation which establishes their student program record in PeopleSoft. The creation of the student program in PeopleSoft is important for many downstream processes such as activation for a term, enrollment appointments, financial aid processing, enrollment and eventually program completion. Applicants will also need to add or validate residency information as residency has a downstream impact on tuition calculation. The final step in the admissions process is sending admissions letters to students, communicating with them that they have a student profile established and giving them the next steps in the process toward enrollment. Occasionally continuing education students also need to be manually entered, these students can bypass the typical admissions processes and be entered directly with a Student profile using a process called Quick Admit. Quick admit is only used in cases where an application record is not needed prior to establishing a student program record and can only be used once for each student career. To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide. -
9.2 Specifying Closing Rules for Interim Close (SBCTC ONLY)
Purpose: Use this document as a reference for specifying interim closing rules in ctcLink. Audience: Finance and Business Office staff. -
Assign to or Cancel a Student from a Payment Plan
Updated on: Nov 28, 2023
Purpose: Use this document as a reference for assigning and canceling a student from a payment plan in ctcLink. Audience: Student Financials staff.
