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HF.002.4 Performing Payroll Post-Confirm Processing (Project Archive)
After payroll has been executed and confirmed in the prior step [HF.002.3 - Calculate and Confirm Payroll] there are processes that a college will run to generate locally printed checks, generate registers and PDF versions of advises that are accessible from within Self Service. There is also a reporting process to load Department of Retirement Systems data after payroll has been run. The completion of the payroll process is done by the central payroll staff at State Board and are designated in gray boxes as informational only. During the UAT activities these steps will be run on demand when all colleges have completed their payroll testing activities and are confirmed. Only when these centralized processes are run can the payroll expenditure data be pushed to be made available to load into the General Ledger. To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where the prior test step feeds into these test steps, where one can start testing this process. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide. -
Financials Employee Self-Service Tile Overview
Purpose: Use this document to review actions associated with Fluid Tiles for FSCM Finance Employee Self-Service. Audience: College Employees -
Enroll from Shopping Cart
Updated on: Jan 22, 2024
Purpose: Use this document as a reference for enrolling in classes through the Manage Classes tile on the ctcLink Student Homepage. Audience: Students; Student Services staff. -
Manager Self Service - 32e - Business Process Map
Manager Self Service 32e -
9.2 Run the OTP (OK to Pay) Mass Assignment Process
Purpose: Use this document as a reference for how to check the OK to Pay check box on the CS to HCM Pay Line in the Maintain Faculty Workload Page for an individual instructor, for a specific term and pay period in ctcLink.. Audience: HR/Payroll Staff. -
View Aggregate Aid Summary
Updated on: May 28, 2024
Purpose: Use this document as a reference to view a student's aggregate aid summary using ctcLink. Audience: Financial Aid staff. Use the Aggregate Summary and the Aggregates by School pages to review a student's aggregate aid summary and review aggregate aid by school. You may determine if aggregate aid from a particular institution has been entered or if the student has received aggregate aid from more than one institution. In this topic, you will view an aggregate aid summary and view aid by school. -
Posting Vouchers in Batch or Ad Hoc
Updated on: Feb 27, 2024
Purpose: Use this document as a reference for Posting Vouchers in Batch or Ad Hoc (as needed) in ctcLink. Audience: Accounts Payable staff -
Time & Labor - Time and Effort Processing
Time and Effort Processing Business Process Map -
9.2 Viewing a Benefit Program Table
Updated on: Oct 24, 2023
Purpose: Use this document as a reference for viewing the Benefit Program Table in ctcLink. Audience: Benefits Administrators. -
9.2 Entering Detail Reference Information
Updated on: Nov 08, 2022
Purpose: Use ctcLink to enter detail reference information. Audience: Accounts Receivable staff. ctcLink enables you to enter detail reference information for open items and specify the payment amount and some of the available entry types for processing these open items.
