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Workforce Administrator Tiles Overview
Updated on: Aug 22, 2022
PLEASE NOTE: Due to security roles assigned to you, some tiles may not be available. Questions? Contact your college Security Team. -
9.2 Entering Decedent Data
Updated on: Sep 06, 2023
Purpose: Use this document as a reference for entering decedent data in ctcLink. Audience: College staff responsible for maintaining student information -
CF.009.3 Manage Third Party Contracts (Project Archive)
Third party contracts are created or copied on a term by term basis. This is due to the fact that sponsors send POs/Letters of Intent to cover the cost of student tuition and fees on a term basis, therefore they need to be billed by term. Third party contracts are not intended to bill schools/districts for Running Start reimbursement, unless there is a third party sponsor that is covering fees that are owed by the student. -
Beginning of Term Processes
Updated on: Dec 26, 2023
Purpose: This document suggests a sequential, step-by-step process for Beginning of Term Activities in ctcLink. Audience: Student Records Staff. -
ESS Add Update Gender Identity - SOGI (Fluid)
Updated on: Jul 03, 2023
Purpose: Use this document as a reference to add or update your Gender Identity in ctcLink. The employee can enter or modify their pronoun, sexual orientation and gender identity in Employee Self Service using Fluid tiles. Audience: Employees -
Modifying Expenses User Defaults
Updated on: Nov 07, 2023
Purpose: Use this document as a reference for modifying user defaults in ctcLink Expenses. Audience: Faculty and staff seeking travel reimbursement. -
9.2 Defining Requirement Groups
Purpose: Use this document as a reference for how to define requirement groups within Academic Advisement in ctcLink. Audience: Degree Audit builders -
Entering Union Membership (WFSE and WPEA Classified Unions Only)
Purpose: Use this document as a reference in employee's job data set up for union membership (WFSE and WPEA) reporting purposes. Audience: HR Administrators, Payroll Administrators -
CE.001.1 Manage Student Record (Project Archive)
PeopleSoft integration with SEVIS requires specific Person/Record fields in bio/demo areas be formatted according to SEVIS requirements. Each student included in the batch SEVIS process should be reviewed and have their bio/demo information updated and formatted accordingly. Updating a student’s bio/demo information can trigger Events to be reported to SEVIS in batch. Additionally, staff can manage the student’s SEVIS record within pages in PeopleSoft to support additional business processes, such as recording Employment Authorization requests and adding Full Course Exceptions to students enrolled less than full-time which does not need to be reported to SEVIS. The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end -
ctcLink PeopleSoft Query Reporting Course
Purpose: To provide information on how to enroll in the ctcLink PeopleSoft Query Reporting course. Topics covered include using Query Viewer and Schedule Query as well as how to find and run BI Publisher Reports.Audience: ctcLink end users
