Search Results
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Viewing Your Profile Information (Fluid)
Purpose: Use this document to view your profile information in ctcLink. Audience: Employees. -
Pell Upload/Download Process
Updated on: Dec 28, 2023
Purpose: To run the Pell upload/download process in ctcLink. Audience: Financial Aid staff. This QRG demonstrates how to upload (inbound) and download (outbound) files to save for COD processing. -
Using the metaLink Data Dictionary
Updated on: Feb 05, 2024
Purpose: Word document that covers how to use the metaLink Data Dictionary and Search Tool. Audience: All ctcLink users -
Setting Dynamic Class Date Rules
Purpose: Use this document as a reference for creating a Dynamic Class Date Rule in ctcLink. Audience: Curriculum staff -
9.2 Printing Award Letters in Batch
Updated on: Aug 19, 2024
Purpose: Use this document as a reference on batch-printing previously generated award letters. Audience: Financial Aid Staff -
9.2 Entering Physical Exam Information
Updated on: Sep 06, 2023
Purpose: Use this document to enter physical exam information for an individual in ctcLink. Audience: Student Services Staff. -
UAT FF.003 - Travel and Expense thru GL [Sprint 1] (Project Archive)
The Travel and Expense module enables colleges to create Travel Authorizations and process Cash Advances before the travel event, as well as providing a mechanism for Expense Reporting after the travel has occurred. This high level flow (Tier 1) allows testers to start in 3 distinct places. Colleges can start at FF.003.1 - Create/Maintain Travel Authorization move on to FF.003.2 - Create/Maintain Expense Report and finish with FF.003.4 - Process/Maintain Payment or if authorization in advance is not needed a tester could start at FF.003.2 - Create/Maintain Expense Report, or FF.003.3 - Create/Maintain Cash Advance and continue following the flow diagram steps to completion. Each step in this high level flow (Tier 1) is covered in a User Acceptance Test (UAT) Guide. Each guide contains a Tier 2 business process flow diagram outlining the steps needed to complete the test activities. Each step in the flow diagram correlates to one or more Quick Reference Guide [QRG] links that demonstrate how to execute each step. Once complete, click the link to the next step in the high level flow (Tier 1) to access the next UAT Guide. In order for test to be performed there are certain prerequisites that must be completed, in most cases are already completed in preparation for User Acceptance Testing by the project functional analyst. In order to be authorized for travel, the traveler profile must be complete and valid for expenses. Complete this process following the QRG, Maintain Traveler Profile Organizational Data. Authorized users can be set up to create documents on a traveler’s behalf following this QRG, Administrator Add Authorized Expense Users. The expense module works with the accounts payable module to process payments for cash advances and expense reports. Following staging payments, the travel administrator or accounts payable SME will need to run the Expenses pay cycle (EXxxxD) to create the payment (FF001.4.1) before continuing with the expenses processing tests. The expense module workflows are created for each document type. The process is not linear and may require that the tests be run in a different order depending on the needs and requirements of the institution and their travel policies and procedures. The information in this set of test materials is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end. -
9.2 MSS HR View My Team (Fluid)
Updated on: Aug 18, 2022
Purpose: Use this document as a reference to view your team in ctcLink. Audience: Managers and workforce administrators. -
Message Center Basics Part 4: Sending Messages in Batch Video (9.0)
Purpose: Overview of how to send messages in batch through Message Center. Part 4 or 5. Audience: Student Services Staff -
Transferring a Position to a New Location
Updated on: Jun 06, 2024
Purpose: Use this document as a reference to transfer a position to a new location in ctcLink. Audience: HR Administrator & HR Specialist.
