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View My Classes
Updated on: Aug 10, 2023
Purpose: Use this document to reference how to view classes in fluid, using the Manage Classes section of the Student Homepage. Audience: Students; Student Services staff -
Using Collections Workbench
Purpose: To demonstrate the various functions of the AR Collections Workbench using ctcLink. Audience: Accounts Receivable staff -
9.2 Entering a Direct Journal Deposit & Creating Accounting Entries for Multiple Items
Purpose: Use this document as a reference for entering a regular direct journal deposit for multiple line items and create accounting entries for each line. These types of deposits/payments are for items not attached to an existing bill or invoice. Audience: AR Specialists. -
CH.001.5 FWL Send Faculty Pay to HCM (Project Archive)
The information below is intended to provide colleges guidance on performing a User Acceptance Test on the final step of the Faculty Workload business process. The business process shown in the flow diagram below is only part of what is needed to complete an end-to-end test of a full business cycle. Faculty Pay is broken up across each pay period within a term, so this step in the business process will be repeated for each payroll. Circumstances change even after a contract has be calculated, generated and approved and the first few payments have been sent to payroll. Because of this there is an extra step in this end-to-end (Tier 1) test process to handle those changes in circumstances [CH.001.6 - FWL Process Class Adjustments]. The best way to approach testing this step [CH.001.5] of this business process is to test sending pay to HCM for those standard contracts (CH.001-CH.004) and then AFTER sending pay to HCM, go back and process those class adjustments and REDO step 5 [CH.001.5]. In this way, you will have already sent pay to HCM and will now have instructors who are overpaid for a class and you will have the data in the UAT system to test managing Negative Pay Lines. Negative Pay Lines happen if an instructor has been removed from a class after being paid, or has left teaching the class early and is only eligible for part of the pay they were given. Most colleges only allow the HR\Payroll staff to handle the process steps for sending pay to HCM, and typically only a single person within Payroll has the responsibility for managing Negative Pay Lines, as this requires a judgment call as to whether there is sufficient FWL pay to reduce the instructor's net pay for the pay period. Every college has their own policies around taking pay back from an instructor who has been overpaid. Depending on how your college is organized around this step of the process coordination with other colleagues at your college in advance of commencing testing will be key to successfully testing sending pay data and managing reductions in pay. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end. -
FF.001.6 Procurement Card (Project Archive)
Procurement Card (P-Card) functionality is part of PeopleSoft Purchasing module and it supports credit card purchases made by card holding employees in your college. The first step in the process is to Load the transaction file in Peoplesoft before any reconciliation can be done. The end result of the load process is that you have actual PCard transactions available to be reconciled within PeopleSoft. Reconciliation tasks entails Reviewing transaction information, Updating the distribution assigned to a transaction, Attaching a Receipt to a transaction, Adding comments and extra details to a transaction. Once all the reconciliation work is done, all the transactions are then ready to be sent to Accounts Payable for further payment processing. The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide. -
View Financial Aid (HCX)
Purpose: Use this document as a reference for how to view your Financial Aid using the college Mobile Application. Audience: Students. -
9.2 Creating Prospect Records Online
Updated on: Sep 05, 2023
Purpose: Use this document as a reference for creating prospect records online in PeopleSoft. Audience: ctcLink employees -
FF.004.3 Adjust/Transfer/Re-categorize/Dispose Asset (Project Archive)
The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end. -
CH.001.6 FWL Process Class Adjustments (Project Archive)
User Acceptance Test Overview The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end. This step in the business process is traditionally completed by administrative assistants in the Instruction Division who perform the class schedule build and assignment of faculty to classes and are best suited to review the contract calculation results to ensure the FTE % and Pay is accurate before the contract is generated. -
9.2 Saving Searches (Fluid)
Updated on: Jul 10, 2024
Purpose: Use this document to save job searches in ctcLink. Audience: Employees.
