Run the SEVIS Alerts Process

Purpose: Use this document as a reference for running the SEVIS Alerts Process in ctcLink.

Audience: International Admissions staff.

You must have at least one of these local college-managed security roles:

  • ZC CS SEVIS
  • ZD CS SEVIS
  • ZZ CS SEVIS

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

You must also set these SACR Security permissions:

This process identifies information that should be submitted to SEVIS regarding new students (F/M visas) or exchange visitors (J visas) and data changes for existing students or exchange visitors. The process also verifies SEVIS business rules, required fields, and certain eligibility edits.

Create or Select a Run Control ID

Navigation: Campus Community > SEVIS > F/M Alerts > Process SEVIS Alerts - F/M

  1. The Process SEVIS Alerts – F/M Run Control ID search search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
  3. NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA100_Process_Sevis_Alerts.

Complete Process Parameters

  1. The Process SEVIS Alerts – F/M page displays.
  2. Enter your SEVIS School Code.
  3. Validate SEVIS CIP Code: Select Yes or No.
    • Select Yes to compare CIP codes against the corresponding CIP Code Table page.
  4. F Students (F1): Enter the number of days (0–60) after the I-20 end date or OPT end date when a complete program event should appear on the Alerts page.
  5. M Students (M1): Enter the number of days (0–30) after the I-20 end date or OPT end date when a complete program event should appear on the Alerts page.
  6. Select Refresh.
  7. The Career auto-populates.
  8. Enter or look up 🔍 the Current and Next Term.
  9. Enter an As of Date.
    • Registration and Auth Drop Below FC events are triggered based on this date.
    • Note: DHS regulations require reporting the Registration event within 30 days of the current term start date. You will receive an error if the date does not meet this criterion.
    • You can set this date prior to the start date of the current term entered if you want to report the Registration event prior to the current term begin date.
    • Update this field each time the Current Term and Next Term are refreshed.
    • If running the process within 30 days of the current term, set the As of Date equal to the process run date.
Process SEVIS Alerts - FM

Run the Process

  1. Select Run.
  2. The Process Scheduler Request page displays.
  3. Select OK. You will return to the Process SEVIS Alerts – F/M page.
  4. Select the Process Monitor link (to the left of the Run button).
  5. The Process Monitor page displays.
  6. Select Refresh until the run status shows Success and Posted.
  7. Select Details.
  8. On the Process Detail page, select the View Log/Trace link.
  9. Select the output file (for example, ccsevcmp_38959552.out) to view SEVIS Alerts information.
  10. 📝 Note: Refer to the Process Scheduling QRG for additional instructions on process scheduling.
  11. To view and select SEVIS Alerts, follow the Viewing SEVIS Alerts QRG.

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.