Approve Budget Journal

Purpose:  Use this document as a reference for approving a budget journal in ctcLink.

Audience:  Commitment Control staff.

You must have at least one of these local college managed security roles:

  • ZZ CC Budget Approval
  • ZZ CC Budget Entry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Approve Budget Journal

There are various methods for approving the Budget Journal.  Here are four:

Method 1: From the Notification Bell
  1. You will see the Approval notification when you select the notification belll from home page.
  2. Select the respective Budget Approval link.
  3. Follow Method 4, Step 5 below for Approval.
Method 2: From Homepage "Approvals" Tile
  1. You will the see Approvals tile from your Homepage. Just select the Approvals Tile.
  2. Note: You will see the number of Approvals pending in the Approvals tile.
  1. The Pending Approval page will open once you select the Approval tile.
  2. Select the respective Budget Approval link.
  3. Follow Method 4, Step 5 below for Approval.
Method 3: From the Navigation Menu
  1. Select the Navigation icon to see Approval tile under the NavBar. Just select the Approvals tile.
  1. The Pending Approval page will open once you select the Approval tile.
  2. Select the respective Budget Approval link from the pending approval page.
  3. Follow Method 4, Step 5 below for Approval.
Method 4: From Commitment Control Navigation

Navigation:  Commitment Control > Budget Journal > Manage Control Budget Journal

  1. If Business Unit did not automatically populate, enter or select the business unit in the Business Unit field.
  2. You may enter additional search criteria.
  3. Select the Search button.
  4. You can either select the Journal, take necessary action on the selected Journal or select the Journal to see the detail and take necessary action.
  5. The Budget Journal Approval page will open. Select the Approve/Deny Button.
  6. Enter the Comments.
  7. Select the Submit button.
  8. You will see a message saying your transaction is approved. Also the Approval Header Status is changed to Approved in the Budget Journal.
  1. If the Approver Denys the transaction, then Approval Header Status is changed to Denied in the Budget Journal. You can check the Approver’s comment once you select the Denied link from the Budget Journal.
  2. Process complete.

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