Add a Course Fee through Student Financials

Purpose:  Use this document as a reference for how to add a course fee in ctcLink.

Audience: Student Financials staff

You must have at least one of these local college managed security roles:

  • ZD SACR SF Local Config
  • ZZ SACR SF Charges Fees Config

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Set Up SACR > Product Related > Student Financials > Course and Class Fees > Course Fees

  1. The Course Fees page displays.
  2. Select the Add a New Value tab.
  3. Enter the SetID.
  4. Enter or search for the Course ID.
  5. Select the Add button and the Course Fees tab page displays.
  6. Within the Term / Session section:
    1. Enter the Term.
      • The Term is when the fee should apply.
    2. Select the Charge Method drop-down and choose:
      1. Always - This is the default option and most courses should have this Charge Method.
      2. Not include in term tuition - Only use if the class should not charge tuition.
    3. Optional: Select the Charge for Wait Listed Class checkbox.
      • Only select this checkbox if you want students to be charged the Course Fee while on a Wait List.
    4. Ensure the Include in Pro-rata checkbox is selected.
    5. Ensure that the Include in other Withdrawal checkbox is selected.
  7. Select the Course Sub Fees tab and the Course Sub Fees tab displays.
  8. Within the Sub Fees sub-section:
    1. Enter or search for the Account Type.
    2. Enter or search for the Item Type.
    3. Ensure the Use Criteria Fee Trigger radio button is selected.
    4. The Course Rate ID field remains blank.
    5. The Fee Amt Equation field remains blank.
    6. Fee Amount Options:
      1. If you are charging per unit, enter the appropriate dollar amount in the Amount/Unit field.
      2. If you are charging a flat amount, enter the appropriate dollar amount in the Flat Amount field.
        • You can only use one option or the other. You cannot use both the Amount/Unit and Flat Amount fields combined.
      3. Minimum Amount/Maximum Amount: These fields only apply to this class section and would only be used if charging per unit. Do not use.
    7. Enter or search for the Adjustment Code: STD (Standard).
    8. Enter or search for the Due Date Code: STD (Standard).
    9. Optional: Enter or search for the Waiver Group.
      • These are college-specific. Please refer to your business process.
    10. Optional: To add multiple fees, select the Add a New Row [+] button within the Sub Fees sub-section and repeat steps A through I.
  9. Select the Save button.
  10. Process complete.

When utilizing the Maximum Amount field, limit to only 13 characters. More than 13 characters will cause Tuition Calculation to fail.

When you input a value in the Minimum Amount field, the amount will be forced to continue to apply despite a student being eligible for a refund. It is recommended to not enter a value in the Minimum Amount field for any fee that should be able to be fully refunded.

Course Sub Fees tab

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Add a Course Fee through SF. This link will open in a new tab/window.

2 Comments

Derreck Pressley

Hello,

One of the security roles has a typo. Should read ZZ SACR SF Charges Fees Config.

Gretchen Fulmer

The security roles have been updated. Thanks Derrek.

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