9.2 Adding a Course Fee Via Student Financials

Purpose:  Use this document as a reference for how to add a course fee in ctcLink.

Audience: Student Financials staff

Add a Course Fee

Navigation:  Navigator > Set Up SACR > Product Related > Student Financials > Course and Class Fees > Course Fees

  1. The Course Fees page displays.
  2. Select the Add a New Value tab.
  3. Enter SetID.
  4. Enter Course ID to find the Course ID.
  5. Select Add.
Class Fees Add a New Value tab
  1. The Course Fees tab page displays.
  2. Input the Term code for the term the fee should apply.
  3. Choose the Charge Method.
    1. Most courses should remain with the 'Always' default.
    2. If the class should not charge tuition select 'Not include in term tuition' from the drop down menu.
  4. Select Include in Pro-rata.
  5. Select Include in other Withdrawal.
  1. The Course Sub-Fees tab page is displayed below.
  2. Select an Account Type.  Refer to your institution's business practices to determine the account type.
  3. Item Type is the accounting code for the fee being charged.  Refer to your institution's business practices to determine the item type code to be used for specific courses.
  4. Fee Trigger: Always select 'Use Criteria'.
  5. Fee Amount Equation: Leave blank.
  6. Fee Amount fieldsFees should be charged as a Flat Amount only.
  7. Minimum Amount/Maximum Amount: These fields only apply to this class section and would only be used if charging per unit. Do not use.
  8. Adjustment Code: 'STD' (Standard).
  9. Due Date Code: 'STD' (Standard).
  10. Waiver Group:  Please contact your student financial office regarding which Waiver Groups to use as they are college specific.
  11. Select [+] to add additional fees.
  12. Select Save.
  13. Process complete.

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