9.2 Generate Pell Data
Purpose: Use this document as a reference to select students who have been awarded a Pell Grant to be sent to COD for origination using ctcLink.
Audience: Financial Aid staff.
You must have at least one of these local college managed security roles:
- ZD FA COD Prcs
- ZZ FA COD Prcs
- ZZ FA Direct Loan Processor
- ZZ FA Pell Processor
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Generate Pell Data
Navigation: NavBar > Navigator > Financial Aid > File Management > COD Full Participant > Generate Pell Data
- The COD Pell Grant Outbound search page displays.
- Enter an existing or new Run Control ID.
- The Pell Outbound page displays.
- Enter the Academic Institution.
- Enter the Aid Year - use the Aid Year in which you are processing.
- Enter SFA Common School ID (COD Entity ID).
- Select Schema Version (ex: Ver 4.0e) for 21/22, (Ver 4.0d) - for 20/21.
- Enter File Path and Name - Suggested file name CRAAxxIN.001 (where xx represents the aid year).
- Select the Pell Origination Outbound and Pell Disbursement Outbound check-boxes.
The Validate Only box can be checked when users would like to run and verify outcomes before processing in final mode. To proceed in final mode simply un-check the Validate Only box and run the process.
- Select the Run button.
- The Process Scheduler Request page displays.
- Select OK.
![Process scheduler request page with ok button annotated](https://media.screensteps.com/image_assets/assets/004/406/147/original/ca636c02-5d2e-4c0a-8a64-6223f6c94fff.png)
- The Pell Outbound page displays.
- Make note of the Process Instance number.
- Select the Process Monitor link.
- The Process Monitor page displays.
- Select the Refresh button until the process runs to Success and Posted.
- Select the blue PELLOUT link under the Process Name column to review processing status.
- The Process Detail page displays.
- Select the FAPPLOUT to review processing outcomes.
![FAPPLOUT Success process detail](https://media.screensteps.com/image_assets/assets/004/406/151/original/2df1d069-83aa-43d7-8dd0-1af86cd4838d.png)
- The Process Detail page displays.
- Select the Message Log link.
- The Message Log displays a variety of information. This shows number of records read, processed or skipped.
![Message log link annotated on Process Detail page](https://media.screensteps.com/image_assets/assets/004/406/152/original/07d23da1-c7de-4113-a11d-6c63e781b674.png)
![Process detail with total number of records read displayed](https://media.screensteps.com/image_assets/assets/004/406/153/original/b3ae71aa-06ce-4dce-b5ce-8798e522b197.png)
Other messages can include Disbursement or Enrollment issues. Student Empl ID’s will be displayed and will need to be reviewed.
- The process to generate PELL data is now complete.
- End of procedure.