ctcLink Working Group Members represent the interests of all colleges, not limited to a specific organization, and are responsible for eliciting input from subject matter experts and varying points of view in order to make informed and equitable decisions.

The ctcLink Working Group provides guidance to the overall operations of ctcLink and ensures that decisions are made in a timely and efficient manner related to ctcLink issues and proposals that have been escalated to the Working Group. The issues and proposals escalated to the Working Group usually involve solutions that could not be resolved by the SBCTC and/or have a ctcLink system-wide impact.

Thus, individually, the Working Group members should:

• Attend all scheduled meetings;
  • If an individual member is regularly unable to participate in scheduled meetings, it may become necessary to identify a replacement for those who cannot attend consistently.
  • If needed, action will be taken based on recommendation of the co-chairs and a vote by the full committee.
• Review available materials if provided before meetings, and be prepared to discuss and vote;
• Work to develop collaborative decisions;
• Participate in sub-committees as necessary.

In practice, this means the members:

• Make decisions within the Working Group’s Scope of Authority;
• Coordinate with Data Governance Committee on state and federal reporting and other system-wide solutions;
• Provide oversight on changes to configurations;
• Identify and help mitigate risks;
• Provide oversight and feedback for elements of projects related to training, communications, Organizational Change Management (OCM), and global configurations;
• Prepare escalated decision packages regarding functionality or changes to the implementation schedule for review and decision by the ctcLink Steering Committee;
• Prepare completed decision packages for communication to stakeholders and for filing in the issue and decision log.