9.2 Adding Locations in HRMS and the Campus Table

Purpose:Use this document as a reference for how to add locations in HRMS and to the Campus Table in ctcLink

Audience: Course schedulers and room schedulers

Adding Locations in Set Up HRMS

Navigation:  NavBar > Navigator > Set Up Common Objects > Foundation Tables > Organization > Location

Locations must be defined and set up in HRMS and then attached to the Campus in the Campus Table. Locations are a required field in the Facility Table.  The system displays only the values that you list in the Campus Table.

  1. The Location search page displays.
  2. Select the Add a New Value tab.
  3. Enter SetID.
  4. Enter Location Code.  Choose an alpha-numeric value from 1 to 5 characters, e.g. "MAINL" for main location.
  5. Select Add
Location Add a New Value tab
  1. The Location Address tab displays.
  2. Enter Effective Date.
  3. Enter Status.
  4. Enter Description.
  5. Enter Short Description.
  6. Select Save.
Location Address tab

Adding Locations to the Campus Table

Navigation:  NavBar > Navigator > Set Up SACR > Foundation Tables > Academic Structure > Campus Table

After Location codes have been added to the Location Table in HRMS, they need to be attached to the campus via the Campus Table.  Locations must be added to the Campus Table to be available for setting up courses or scheduling classes.

  1. The Campus Table search page displays.
  2. Enter Academic Institution.
  3. Select Search.
Campus Table Find an Existing Value tab
  1. The Campus Table page displays.
  2. Scroll to the bottom of the page.
  3. Select Include History at the bottom right side of the screen.
Campus Table page
  1. Scroll back to the top of the page, then select the Add a New Row [+] icon at the top of the page.
  2. Enter an Effective Date for the changes
  3. Select the Add a New Row [+] icon next to one of the existing Location records in the Valid Campus Locations box to add a new record.
Campus Table page
  1. Use the magnifying glass to Select the Location you just added in HRMS from the Look Up Table.
Look Up Location Code window
  1. To save time, set up all locations on the location table first.  Then attach all new locations to the Campus by adding additional records, (using the + sign,) without leaving the page.    
  2. Select Save.
Campus Table page
  1. Process complete.


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