9.2 Calculate Concurrent Enrollment Tuition

Purpose: Use this document as a reference for calculating and viewing concurrent tuition for a student in ctcLink.

Audience: Cashiers & Bursars

There are three required steps to calculate concurrent tuition for students enrolled at more than one institution:

  1. Calculate Concurrent Tuition
  2. Validate Adjustments
  3. Validate Waivers

Calculate Concurrent Tuition

Navigation:  NavBar > Navigator > Student Financials > Tuition and Fees > CTC Custom > Tuition Charge Calculation

  1. The Student Tuition Calculation search page displays.
  2. Enter student ID.
  3. Enter Academic Institution.
  4. Enter Term.
  5. Select Search.
Student Tuition Calculation search page
  1. The High/Low tab displays.
  2. Select the Concurrent Enrollment tab.
High Low tab
  1. The Concurrent Enrollment tab displays.
  2. Select Use Student and Activity Fees in calculation = "Yes" or "No".
  3. Select the Calculation Method.
  4. Enter the Enrolled Units from each college. To view the student’s enrolled units, select the View Enrollment Summary link.
  5. Enter the Running Start Units from each college if the student is a Running Start student. Otherwise you may leave these fields blank.
  6. Select "...an Institution to Use for Concurrent Rates...".
  7. Select Calculate.

If a student has registration of both Concurrent and Hi/Low tuition, the Concurrent must be calculated first, then the Hi/Low.   DO NOT POST or LEAVE THE PAGE, prior to completing both calculation methods if the student has both, or the adjustment must be done manually.

Concurrent Enrollment tab
  1. The Concurrent Enrollment section of the page populates.
  2. If the message “'Upper/Lower Adjustment Amounts by Fee require manual distribution,” is displayed, enter the appropriate amounts manually, and then enter the Concurrent Enrollment Adjustment Amounts by Fee.
  3. Validate that the Concurrent Enrollment Adjustment Amounts by Fee are correct. If the adjustment values are incorrect, change the values before you Post.
  4. Select the college to post the waivers with the drop down menu at the bottom left of the page.
  5. Select Post.
Concurrent Enrollmen tab

Validate Adjustments

Navigation: NavBar > Navigator > Student Financials > Tuition and Fees > CTC Custom > Tuition Charge Calculation

  1. The Student Tuition Calculation search page displays.
  2. Enter student ID.
  3. Enter Academic Institution.
  4. Enter Term.
  5. Select Search.
Student Tuition Calculation search page
  1. The Applied Baccalaureate Tuition Charges-Warning! page displays.
  2. Validate that no other adjustments can be made for this student in this term.
Applied Baccalaureate Tuition Charges Warning page

Validate Waivers

Navigation:  NavBar > Navigator > Student Financials > Tuition and Fees > Tuition Calculation

  1. The Tuition Calculation search page displays.
  2. Enter student ID.
  3. Select Search.
Tuition Calculation search page
  1. The Tuition Calculation page displays.
  2. In the Academic Details section, use the arrow to scroll to the correct Academic Career, if needed.
  3. In the Student Tuition Calculation Details section, use the arrow to scroll to the correct Academic Institution and Term.
  4. Select Calculate Tuition and Fees.
Tuition Calculation page
  1. The page automatically resets to the first Academic Career, Academic Institution and Term on file.  Use the arrows to scroll to the correct Academic Career, Academic Institution and Term to review fees.
  2. Select the Display Student's Accounts link in the top-center portion of the page.
Tuition Calculation page
  1. The Student Accounts page displays.
  2. Select the Account Details link for the appropriate account and term.
Student Accounts page
  1. The Account Details page displays.
  2. Validate that the two or three waivers exist with the correct amounts.
Account Details page

Add a Waiver to a Student Account

Navigation:  NavBar > Navigator > Student Financials > Tuition and Fees > Assign Student Waiver

  1. The Assign Student Waiver search page displays.
  2. Select the Add a New Value tab.
  3. Enter Business Unit.
  4. Enter student ID.
  5. Enter Term.
  6. Enter Waiver Code.
  7. Select Add.
Assign Student Waiver page
  1. The Assign Student Waiver page displays.
  2. Enter the Effective Date.
  3. Enter Status = "Active".
  4. Optional: In the Override Waiver Code Values section, you can change the Flat Amount to reflect a different dollar amount to be waived from the student’s account, based on your calculations.
  5. Select Save.
Assign Student Waiver page

Manual Adjustment of a  Waiver

Navigation:  NavBar > Navigator > Student Financials > Tuition and Fees > Assign Student Waiver

  1. The Assign Student Waiver search page displays.
  2. Enter Business Unit.
  3. Enter student ID.
  4. Enter Term.
  5. Enter Waiver Code.
  6. Select Search.
Assign Student Waiver search page
  1. The Assign Student Waiver page displays.
  2. In the Override Waiver Code Values section, in the Flat Amount field, you can change the amount to reflect a different dollar amount to be waived from the student’s account, based on your calculations.
  3. Select Save.
Assign Student Waiver page
  1. Process complete.

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